Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Registration and Elections, #47800-SOS0000037, Master Solution Purchase and Services Agreement in the total amount not to exceed $437,230.00 with A) Dominion Voting System Incorporated (Atlanta, GA) in an amount not to exceed $148,780.00 to purchase Security Ballot Stock watermark papers and ImageCast X Prime Privacy Filters; and, (B) KnowInk, LLC (St. Louis, MO) in an amount not to exceed $288,450.00 to purchase five hundred (500) iPad Space Gray with five hundred (500) annual Data activation to be used in conducting yearly elections. Effective upon BOC approval. (APPROVED AS AMENDED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-460, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: With House Bill 974 becoming law, county election officials are required to procure and use watermarked security ballot paper beginning July 1, 2024. See below for an excerpt from House Bill 974, which amended O.C.G.A. 21-2-379.23:
(b) The form and arrangement of ballots marked and printed by an electronic ballot marker shall be prescribed by the Secretary of State; provided, however, that such ballots shall be printed on security paper that incorporates features which can be used to authenticate the ballot as an official ballot but which do not make the ballot identifiable to a particular elector; provided, further, that at least one such feature is a visible watermark that identifies the ballot as an official Georgia ballot.
Also, in 2019, the Georgia Secretary of State entered into a Master Solution Purchase and Services agreement for the purchase of KNOWiNK Poll Pad Solutions. Section 1.4 of the Master Solution Purchase and Services agreement - Purchasing by State and
other State Entities, allows the County to acquire services, software, equipment and/or licensed programs under this Agreement. The County is required to purchase additional equipment and/or services related to the poll pads directly through KNOWiNK, LLC, the original equipment manufacturer (OEM).
Scope of Work: Ballot paper will be used to conduct the elections also to comply with the requirements under Georgia Code. The purchase of iPads will also be used to conduct elections.
Community Impact: The Department of Registration & Elections is not aware of any community impact.
Department Recommendation: The Department recommends approval of the purchases.
Project Implications: The request for approval is needed for these purchases to meet House Bill 974.
Community Issues/Concerns: The Department is not aware of any community issues
Department Issues/Concerns: The Department has no issues or concerns with this request.
Contract Modification: New request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
NA
Exhibits Attached:
Exhibit 1: Master Solution Agreement Secretary of State
Exhibit 2: Dominion & KnowInk Quotes
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Director, Registration and Elections, 404-612-7020
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$437,230.00 |
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TOTAL: |
$437,230.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2653-1462: General, Registration & Elections, Office Supplies - $96,000.00
Funding Line 2:
100-265-2653-1408: General, Registration & Elections, Equipment Non-Capitalizable - $52,780.00
Funding Line 3:
100-265-2651-1408: General, Registration & Elections, Equipment Non-Capitalizable - $288,450.00
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Key Contract Terms |
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Start Date: |
End Date: |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
A) Dominion Voting System Incorporated 3.00
B) KnowInk, LLC 3.20
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2024 |
6/21/2024 |