Department
Real Estate and Asset Management
Requested Action
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC# 99999-001-SPD0000112-0001, Fuel Card Management Services in an amount not to exceed $130,000.00 with WEX Bank (Salt Lake City, UT), to provide fuel card management services for Fulton County fleet vehicles. Effective date: January 1, 2024 through September 30, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This statewide contract provides fuel dispensing via WEX card services for the County vehicles operating outside areas where the drivers cannot utilize County-owned fuel facilities and related services in support of the County’s fuel card program.
Scope of Work: Benefits to use this SWC are:
• No account set up fee
• No monthly card fees
• No fee for replacement card
• Access to Strategic Card Support for special customer service
• Early payment rebate ranges from 0.10% to 0.13
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The fuel WEX cards is a VISA badged fuel card that allows users to purchase fuel at any retail location through the metro area. Ninety-five (95) percent of WEX card users are law enforcement officers and County officials. The requested spending authority in the total amount of $130,000.00 will cover the costs for fuel dispensing demands via WEX card services for the County vehicles operating outside areas and help to subsidize high fuel costs for FY2024.
The fuel card services will be managed and coordinated by the Department of Real Estate and Asset Management’s, Fleet Operation Management Division.
Project Implications: This fuel management service contract is critical component in support of the County fleet, using fuel sites out of the County’s fuel dispensing services for approximately 275 County fleet vehicles.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, the Department will not be able to provide fuel dispensing services to the County fleet vehicles traveling out of the metro area for FY2024.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: SWC #99999-001-SPD0000112-0001
Exhibit 2: SWC Benefits Sheet for Fuel Card Management
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Statewide Contract Justification Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$130,000.00 |
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TOTAL: |
$130,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1712: Internal Service, Real Estate and Asset Management, Gasoline- $130,000 “Subject to availability of funding adopted for FY 2024 by the BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 9/30/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
6/30/2023 |