Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Department of Public Works, City of East Point Contract 2016-1585, Water Valve Condition Assessment and Evaluation and Minor Repair Contract in the amount of $600,000.00 with Pure Technologies, U.S. Inc., d/b/a Wachs Water Services (Buffalo Grove, IL), to provide valve condition assessment services, data documentation and GPS data collection for approximately 5,000 water valves and fire hydrants. Effective January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to utilize cooperative purchasing to provide valve condition assessment services, data documentation and GPS data collection for additional approximately 6,500 water valves and fire hydrants.
Scope of Work: Department of Public Works utilizes a cooperative purchasing agreement with City of East Point Contract 2016-1585, Water Valve Condition Assessment and Evaluation and Minor Repair Contract to perform valve condition assessment services on approximately 19,000 water valves and fire hydrants found throughout the North Fulton water distribution system. The agreement is based upon the competitively bid contract the City of East Point entered into with Wachs Water Services on December 2016, and provides valve condition assessment services of existing water valves. The contract between East Point and Wachs Water Services remains in effect.
The objective of this project is to assist in the establishment of a valve assessment inspection and data documentation program in Fulton County. This project will focus on the assessment and documentation of valves and fire hydrants throughout the North Fulton water service area. Wachs Water Services will locate, access and clean out the valve structure and cycle the valve with agreed upon torque limits. Additionally, Wachs Water will collect sufficient attributes per valve for inventory and GIS location purposes, and document any additional work orders that may be necessary to bring the valve back to full operability. Work orders will be analyzed and prioritized by Wachs Water Services and Fulton County to develop a plan for addressing each inoperable valve. This will give Fulton County the opportunity to further develop a comprehensive database of all water valve locations, their attribute data, and will allow staff to prioritize repair activities.
The performance of these services by Wachs t has resulted in 2,364 valves and fire hydrants being located and assessed under the 2017 contract, 3,003 valves and fire hydrants under the 2018 contract, 7,119 valves and fire hydrants under the 2019 contract, 6,428 valves and fire hydrants under the 2020 contract, and 5,002 valves and fire hydrants under the 2021 contract through October.
Community Impact: This project enhances the operability of water distribution system valves within the transmission and distribution water main lines, and allows for staff to isolate water main breaks more quickly.
Department Recommendation: The Department of Public Works recommends approval of cooperative purchasing with Pure Technologies, U.S. Inc., d/b/a Wachs Water Services.
Project Implications: The project was included in the 2022 budget for Public Works and will be managed by existing staff.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works does not have any issues or concerns with Wachs Water Services performing this service. Staff continues meeting with them on a monthly basis to assure project being executed in an efficient and acceptable manner.
Contract Modification: This is a new request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: GA East Point Valve Contract 2016-1585
Exhibit 2: Second Optional Contract Term
Exhibit 3: Fulton County Phase Inspected Diagram
Exhibit 4: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works (404) 612-7530
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$600,000.00 |
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TOTAL: |
$600,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R&E, Public Works, Professional Services - $600,000.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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2/1/2021 |
6/15/2021 |