Department
Police
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Police, 23RFP139745B-EC, Armed and Unarmed Security Services in the amount of $8,390,000.00 with Universal Protection Services dba Allied Universal Services (Atlanta, GA) to provide armed and unarmed security services for various County departments. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025 through December 31, 2025.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Summary: The Police Department requests approval to renew an existing contract with Allied Universal Services to provide armed and unarmed security services for various County departments.
This contract renewal amount has increased by $1,190,000 due to a 3% increase for billing rates for contract guards and staff rates. Also, included in the increase is a projection for security needs for Registration and Elections for the following elections
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PSC/MUNICIPAL PRIMARY ELECTION JUNE 2025 - UNIT 2654 |
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PSC/MUNICIPAL PRIMARY RUN-OFF JULY 2025 - UNIT 2655 |
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GENERAL PSC/MUNICIPAL ELECTION NOV 2025 - UNIT 2653 |
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GENERAL PSC/MUNICIPAL RUN-OFF DEC 2025 - UNIT 2658 |
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Scope of Work: The Contractor is required to provide and maintain an adequate number of properly trained personnel and an adequate quantity performance of the obligations and function of this contract. Security coverage is currently provided at approximately fifty (50) County facilities.
Contractor duties include but are not limited to: operating x-ray screening machines, handheld and walk-through magnetometers or some combination and other unauthorized items when entering the buildings; operating computerized windows-based security software system, closed circuit television monitoring systems; conducting interior and exterior perimeter security foot patrols of facilities and vehicle patrol of County patrol; controlling access to County facilities.
Community Impact: Provide a safe and secure environment for our employees, customers, and community.
Department Recommendation: Recommend approval of this item.
Project Implications: Maintain security coverage for all County facilities.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: There are no department issues/concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0829 |
11/15/2023 |
$7,200,000 |
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Amendment No. 1 |
24-0134 |
02/21/2024 |
$3,839,243 |
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1st Renewal |
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$8,390,000 |
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Total Revised Amount |
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$19,429,243 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $8,390,000.00
Prime Vendor: Universal Protection Services dba Allied Security Services
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $7,467,100 or 89.00%
Subcontractor Vendor: Safeguard Security Solutions, LLC
Subcontractor Status: African American Female Business Enterprise
Location: Stockbridge, GA
County: Henry County
Subcontractor Value: $422,316.73 or 11.00%
Total Contract Value: $8,390,000 or 100.00%
Total Certified Value: $422,316.73 or 11.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement No. 1
Exhibit 2: Contractor Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Registration and Elections Security Needs Cost Proposal
Exhibit 5: Allied Universal FY25 Cost Proposal
Contact Information (Type Name, Title, Agency and Phone)
title
W. Wade Yate, Chief of Police, Police Department, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$7,200,000 |
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Previous Adjustments: |
$3,839,243 |
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This Request: |
$8,390,000 |
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TOTAL: |
$19,429,243 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source:
Funding Line 1:
100-320-5207-1174: General, Police, Facility Services - $5,978,394, Pending BOC Approval of FY2025 Budget
Funding Line 2: Various County Departments - $2,411,606, Pending BOC Approval of FY2025 Budget
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: 1 renewal option remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |