Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Fulton County Library System, 11RFP78733K-NH, Wayfinding Design Services for the Library Capital Improvement Program (CIP), Phase II in the amount of $7,400.00 with Page Southerland Page, Inc. (Atlanta, GA) to provide Wayfinding Programming, Design and Construction Administration Services for East Point Library. Effective upon approval; until projects are completed as determine by the County. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background To amend existing contract to provide additional Wayfinding Design Services for East Point Library.
Scope of Work: The Fulton County Library System requests approval to amend the existing contract to provide additional Wayfinding Design Services for the East Point Library Expansion project.
Page Southerland Page, Inc. has provided and will continue to provide expertise, resources and experienced personnel necessary to develop wayfinding designs, cost estimating, budgets and coordination required to assist the Library System and the County with the graphic design of all wayfinding and identification signage required for all Phase II libraries. Additionally, Page Southerland Page, Inc. will provide Wayfinding Design and Construction Administration for the expanded East Point Library. Their Scope of Services will include the following:
Summary of Proposed Services:
1. East Point Library Expansion Wayfinding Signage
• Programming and Schematic Design `
• Design Development
• Design Intent Documentation
• Construction Administration
2. Reimbursable Expenses
Community Impact: This request involves the renovation of libraries in communities throughout the County. The successful and timely renovation of each library will positively impact communities countywide.
Department Recommendation: The Fulton County Library System recommends approval of this request.
Project Implications: The cost of the requested service will be funded using Library Bond funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this amendment is not approved, this will cause delay in providing additional Wayfinding Programming, Design and Construction Services for the East Point Library.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
11-0901 |
10-5-2011 |
$323,700.00 |
|
Amendment No. 1 |
14-0860 |
10-15-2014 |
$ 15,000.00 |
|
Extension No. 1 |
17-0041 |
1-4-2017 |
$349,000.00 |
|
Amendment No. 2 (Name Change) |
18-0547 |
8-15-2018 |
$ 0.00 |
|
Amendment No. 3 |
20-0707 |
10-7-2020 |
$ 45,020.00 |
|
Amendment No. 4 |
22-0400 |
6-1-2022 |
$ 49,600.00 |
|
Amendment No. 5 (Name Change) |
23-0148 |
3-1-2023 |
$ 0.00 |
|
Amendment No. 6 |
|
|
$ 7,400.00 |
|
Total Revised Amount |
|
|
$789,720.00 |
Contract & Compliance Information
Contract Value: $7,400.00
Prime Vendor: Page Southerland Page, Inc.
Prime Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $7,400.00 or 100.00%
Total Contract Value: $7,400.00 or 100.00%
Total Certified Value: $7,400.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 6 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$323,700.00 |
|
Previous Adjustments: |
$458,620.00 |
|
This Request: |
$7,400.00 |
|
TOTAL: |
$789,720.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
571-650-6500-L010-571POL - 2010 Library Bond Capital,
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms:. |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2023 |
8/25/2023 |