Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Public Works, 23RFP052223K-JA, Design-Build Services for Camp Creek Water Reclamation Facility in an amount not to exceed $300,000.00 with Reeves Young, LLC (ATL, Ga.) to address concrete deficiencies that were discovered within the primary clarifiers once the tanks were emptied. These defects were significantly more deteriorated than initially anticipated. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This is an immediate needs project focusing on the primary and secondary clarifiers of the Camp Creek WRF North Plant and its associated jet blower system. The North Plant of Camp Creek has three (3) primary and three (3) secondary clarifiers that have reached the end of their useful design lives. This project will replace the mechanical components of those facilities and repair any concrete deficiencies that are noted in the drained tankage. Camp Creek is a biological plant that depends on the performance of microorganisms to properly treat wastewater. The project’s rehabilitation and replacement efforts will extend the useful life of the plant’s treatment process.
During construction, it was observed that the concrete conditions in primary clarifiers #3120 and #3130 were significantly more deteriorated than initially anticipated. Additionally, it was identified that operations and maintenance personnel must climb a ladder over active basins to access and operate the UV influent sluice gates, posing a major safety concern. Furthermore, four (4) blower isolation valves along the main header pipe were found to be in severe disrepair, necessitating immediate replacement to ensure future operational reliability.
Scope of Work:
The proposed work under this change order will cover 5 items as listed below:
(1) Replacement of the 4 blower isolation valves in the amount of $8,921.70
(2) installation of three (3) local controls for the UV influent sluice gates in the amount of $14,511.85
(3) repair of 7,088 sqft. of concrete within primary clarifier 3120 in the amount of $127,582.88
(4) repair of 7,088 sqft. of concrete within primary clarifier 3130 in the amount of $127,582.88
(5) replenish owners directed cost in the amount of $21,400.69.
Community Impact: The proposed action will not directly affect the community that is served by this facility.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: Approval of this item will allow the immediate needs project to address some issues that were uncovered after the start of construction. It will also allow the final product to better align with the safety protocols as desired by the operations/maintenance staff.
Community Issues/Concerns: No community issues or concerns have been noted by the Public Works Department.
Department Issues/Concerns: The Public Works Department requires approval of this item to adequately address the deteriorating concrete in the two primary clarifiers and to enhance the plant's safety and operational efficiency. This includes installing local sluice gate controls for improved accessibility and replacing the failed blower isolation valves to ensure reliable system functionality.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0825 |
11/15/2023 |
$9,725,000.00 |
|
Change Order No. 1 |
|
|
$300,000.00 |
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Total Revised Amount |
|
|
$10,025,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $300,000.00
Prime Vendor: Reeves Young
Primes Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $44,835.00 or 14.95%
Subcontractor: Airco, LLC
Subcontractor Status: Non-Minority
Location: Newnam, GA
County: Coweta County
Subcontractor Value: $255,165.00 or 85.055%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $00.00 or 0.00%
Exhibits Attached
Exhibit 1: Change Order Agreement
Exhibit 2: Performance Evaluation
Contact Information tle
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$9,725,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$300,000.00 |
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TOTAL: |
$10,025,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I052: Water & Sewer RE, Public Works, Camp Creek 35 MGD,
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Key Contract Terms |
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Start Date: 2/14/2024 |
End Date: 1/14/2026 |
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Cost Adjustment: $300,000.00 |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2024 |
12/31/2024 |