Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a statewide contract - Registration and Elections, SWC# 47800-SOS0000037, Master Solution Purchase and Services Agreement in an amount not to exceed $274,500.00 with KNOWiNK, LLC (St. Louis, MO) to provide poll pad technicians for the 2024 elections: Presidential Preference Primary (PPP), Presidential Primary Election, Presidential Primary Run-off Elections, Presidential General Election, and the Presidential General Run-off Election. Effective dates: January 1, 2024 through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On July 29, 2019, the Georgia Secretary of State entered into a Master Solution Purchase and Services agreement for the purchase of KNOWiNK Poll Pad Solutions. Section 1.4 of the Master Solution Purchase and Services agreement - Purchasing by State and other State Entities, allows the County to acquire services, software, equipment and/or licensed programs under this Agreement. The County is required to purchase additional equipment and/or services related to the poll pads directly through KNOWiNK, LLC, the original equipment manufacturer (OEM).
Scope of Work: KNOWiNK readily can and does assist with the replication of the data that is concise and updated repeatedly during the election process. KNOWiNK technicians will be able to assist with updating poll pads and assist in downloading the Election Day election file from the Secretary of State. Also, KNOWiNK technicians will provide technical support, which includes troubleshooting poll pad errors, testing, repairing, and servicing KNOWiNK poll pads for the 2024 elections: Presidential Preference Primary (PPP), Presidential Primary Election, Presidential Primary Run-off Elections, Presidential General Election and the Presidential General Run-off Election.
Community Impact: The Department is not aware of any community impact.
Department Recommendation: The Department recommends approval of the contract.
Project Implications: If this request is not approved, the technical expertise required will not be available.
Community Issues/Concerns: The Department is not aware of any community issues/ concerns.
Department Issues/Concerns: The Department does not have any issues / concerns.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Master Solution Agreement Secretary of State
Exhibit 2: Estimate 7823
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$274,500.00 |
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TOTAL: |
$274,500.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2656-1160: General, Registration & Elections, Professional Services - $70,000.00 (pending approval 2024 budget)
Funding Line 2:
100-265-2654-1160: General, Registration & Elections, Professional Services - $50,000.00 (pending approval 2024 budget)
Funding Line 3:
100-265-2655-1160: General, Registration & Elections, Professional Services - $65,000.00 (pending approval 2024 budget)
Funding Line 4:
100-265-2653-1160: General, Registration & Elections, Professional Services - $70,000.00 (pending approval 2024 budget)
Funding Line 5:
100-265-2658-1160: General, Registration & Elections, Professional Services - $19,500.00 (pending approval 2024 budget)
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
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