Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Public Works, 19ITB122250K-EC Standby Miscellaneous Construction - Water System Services in the total amount of $1,000,000.00 with (A) Site Engineering (Atlanta, Ga) in the amount of $850,000.00; and (B) The Renee Group (Atlanta, Ga) in the amount of $150,000.00, to provide stand-by miscellaneous construction services. This action exercises the second of two renewal options. No renewal options remain. Effective dates January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract provides for on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water service related facilities in the North Fulton water service area. The chosen contractors will provide the necessary crew and equipment as directed by Public Works staff on an as needed basis. Their work is used to compliment and support the efforts of current Public Works operations and maintenance staff. Vendor (B) The Renee Group has been slow to respond to assigned tasks in a timely manner. These complications have forced Public Works staff reassign projects to Vendor (A) Site Engineering on several occasions during the last quarter. Based on our ongoing discussions and the staffing levels of Vendor (B) these challenges are expected to continue into 2022. The complications Public Works staff have experienced with Vendor (B) in accepting/executing assignments are reflected in the Department’s current recommendation for funding levels
Community Impact: This contract will ensure the North Fulton water service area north of the Chattahoochee River continues to be maintained to provide for potable water to businesses and residents.
Department Recommendation: The Department of Public Works recommends approval of these renewals.
Project Implications: By employing on-call contractors, a quicker response time is realized when breaks and leaks are detected within the water transmission and distribution facilities.
Community Issues/Concerns: None have been raised to Public Works staff.
Department Issues/Concerns: The vendors have performed well enough during the initial phase of this contract to warrant renewal at the proposed levels.
Contract Modification
(A) Site Engineering, Inc.- $850,000.00
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0064 |
1/22/2020 |
$500,000.00 |
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1st Renewal |
20-0895 |
12/2/2020 |
$500,000.00 |
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2nd Renewal |
|
12/15/2021 |
$850,000.00 |
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Total Revised Amount |
|
|
$1,850,000.00 |
(B) The Renee Group - $150,000.00
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0064 |
1/22/2020 |
$500,000.00 |
|
1st Renewal |
20-0895 |
12/2/2020 |
$500,00.00 |
|
2nd Renewal |
|
12/15/2021 |
$150,000.00 |
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Total Revised Amount |
|
|
$1,150,000.00 |
Contract & Compliance Information
Total Contact Value: $1,000,000.00
(A)
Contract Value: $850,000.00.00
Prime Vendor: Site Engineering
Prime Status: Non-Minority
Location: Doraville, GA
County: DeKalb County
Prime Value: $765,000.00 or 10.00%
Subcontractor: JDJ Hauling
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: Decatur County
Subcontractor Value: $85,000.00 or 10.00%
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: $85,000.00 or 10.00%
(B)
Contract Value: $150,000.00
Prime Vendor: The Renee Group, Inc.
Prime Status: African American Female Business Enterprise - Certified
Location: Doraville, GA
County: DeKalb County
Prime Value: $150,000.00 or 100.00%
Total Contract Value: $150,000.00 or 100%
Total M/FBE Value: $150,000.00 or 100%
Grand Total Contract Value: $1,000,000.00 or 100.00%
Grand Total M/FBE Value: $235,000.00 or 23.50%
Exhibits Attached:
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Report
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Deputy, Public Works (404) 612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,000,000.00 |
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TOTAL: |
$1,000,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065: Water & Sewer R&E, Public Works, Misc Water Line Proj - $1,000,000.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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