Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 21ITBC130825C-MH, Plumbing Supplies and Related Items in the total amount of $22,500.00 with (C) H D Supply Facilities Maintenance LTD FKA Home Depot Pro formerly Interline Brands (Jacksonville, FL) in the amount of $3,750.00; (F) Total Maintenance Solutions South (Taylors, SC) in the amount of $15,000.00 and (G) WW Grainger (Norcross, GA) in the amount of $3,750.00, to provide plumbing supplies and related items for Fulton County facilities until year end. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to increase spending authorities to provide plumbing supplies and related items on an “as-needed” basis for Fulton County facilities for the remainder of FY2023.
Scope of Work: These contracts provide all the necessary plumbing parts and supplies on an “as needed” basis for the Department of Real Estate and Asset Management Maintenance staff to perform repair and maintenance services to the plumbing systems at all Fulton County facilities of north, south and downtown areas.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested increase in spending authority in the total amount of $22,500.00 is over the expended FY2023 budget of $98,794.78. The fixtures, pipes, and accessories used for maintenance and repair services in all County facilities will be provided as-needed through the year end with the funds requested.
Project Implications: These contracts provide all the necessary plumbing supplies and equipment needed to support the in-house Maintenance staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these spending authority increases are not approved, there will be delay in providing requisite plumbing parts, fittings, fixtures, pipes, and accessories used in maintenance and repair services to the plumbing systems in all County facilities.
Contract Modification
(C) HD Supply
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10-6-21 |
$31,022.48 |
|
1st Renewal |
22-0601 |
9-7-22 |
$35,676.31 |
|
Increase Spending Authority |
|
|
$3,750.00 |
|
Total Revised Amount |
|
|
$70,448.79 |
(G) Total Maintenance Solutions
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10-6-21 |
$240.75 |
|
1st Renewal |
22-0601 |
9-7-22 |
$276.86 |
|
Increase Spending Authority |
|
|
$15,000.00 |
|
Total Revised Amount |
|
|
$15,517.61 |
(G) WW Grainger
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10-6-21 |
$18,318.33 |
|
Increase Spending Authority No. 1 |
22-0535 |
8-3-22 |
$6,000.00 |
|
1st Renewal |
22-0601 |
9-7-22 |
$21,066.07 |
|
Increase Spending Authority No. 2 |
|
|
$3,750.00 |
|
Total Revised Amount |
|
|
$49,134.40 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $22,500.00
(C)
Contract Value: $3,750.00
Prime Vendor: HD Supply Facilities Maintenance, formally Interline Brands
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $3,750.00 or 100.00%
Total Contract Value: $3,750.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(F)
Contract Value: $15,000.00
Prime Vendor: Total Maintenance Solutions South
Prime Status: Non-Minority
Location: Taylors, SC
County: Greenville County
Prime Value: $15,000.00 or 100.00%
Total Contract Value: $15,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(G)
Contract Value: $3,750.00
Prime Vendor: WW Grainger
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $3,750.00 or 100.00%
Total Contract Value: $3,750.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $22,500.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendments No.1 to Form of Contracts
Exhibit 2: Contractors Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$86,000.00 |
|
Previous Adjustments: |
$113,794.78 |
|
This Request: |
$22,500.00 |
|
TOTAL: |
$222,294.78 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies - $22,500.00
|
Key Contract Terms |
|
Start Date: Upon approval |
End Date: 12/31/2023 |
|
Cost Adjustment: Yes |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating:
(C) HD Supply 100
(F) Total Maintenance Solutions (TMS) 91
(G) W.W. Grainger, Inc. 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |