Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Registration & Elections, 25ITB1393668C-MH, Ballot Printing in the amount of $260,460.00 with Tattnall Journal, Inc. dba Tattnall Ballot Solutions (Reidsville, GA) to provide ballot printing services for the 2027 Municipal & Runoff Elections. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2027, through December 31, 2027.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: Department of Registration and Elections recommends approval to renew existing contract, 25ITB1393668C-MH, Printing Ballots to provide ballot printing services for the 2027 Municipal & Runoff Elections.
Scope of Work: This contract provides ballot style setup, provides pre-filled ballots for test deck and print ballots for non-Partisan absentees, advance voting and Election Day. Section 23 of SB202 requires ballots to be printed on security paper that incorporates measures to authenticate the ballot. Ballots will be produced on a Sub 80lb Dominion Image Cast Vote Secure IR security ballot paper.
Community Impact: Registration and Elections staff are not aware of any community impact.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of the request to renew existing contract will ensure the Department follows state election laws.
Community Issues/Concerns: The approval to renew existing contract will ensure the availability of absentee ballots for these elections.
Department Issues/Concerns: The approval of the request to renew existing contract will ensure the Department follow state election laws.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0396 |
5/21/2025 |
$260,460.00 |
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1st Renewal |
25-0923 |
12/3/2025 |
$260,460.00 |
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2nd Renewal |
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$260,460.00 |
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Total Revised Amount |
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$781,380.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $260,460.00
Prime Vendor: The Tattnall Journal, Inc. dba Tattnall Ballot Solutions
Prime Status: Non-Minority
Location: Reidsville, GA
County: Tattnall County
Prime Value: $260,460.00 or 100.00%
Total Contract Value: $260,460.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement No. 2
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$260,460.00 |
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Previous Adjustments: |
$260,460.00 |
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This Request: |
$260,460.00 |
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TOTAL: |
$781,380.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
350-265-2880-1459: General, Registration & Elections, Printing - $160,460.00 (pending 2027 budget approval)
Funding Line 2:
350-265-2881-1459: Elections, Registration & Elections, Printing - $100,000.00 (pending 2027 budget approval)
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Contractor Performance Evaluation Score: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/2026 |