Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to award contract without competition - Department of Public Works, 20SS110520A-FB, RapidView Model T76 Camera Tractors in the amount of $68,356.24 with Jet Vac Equipment Company, LLC (Atlanta, GA), to provide two (2) RapidView Model T76 Camera Tractors. Effective upon BOC approval for a 12 month period.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, the Purchasing Department has determined that there is only one source available for the required supply, service, or construction item, and that the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The purchase of these CCTV Camera Tractors are needed to perform CCTV camera inspections throughout the sanitary sewer collection system. These camera tractors allow our crews to inspect/record relined 6” sewer pipe, something that is not possible with the current cameras. This tractor will easily transform and will be capable of inspecting large diameter pipelines, while recording live footage of the sanitary sewer collection system. The features of these camera tractors include zero radius steering, continuous camera rotation, automatic tilt compensation, and a folding 2-axis rear connector. These tractors are also equipped with a location transmitter that puts out two different frequencies to cooperate with the job conditions. The objective of this purchase is that certain sanitary sewer lines within the collection system throughout Fulton County are large diameter sanitary sewer, and storm sewer pipes that cannot be inspected with the regular size camera transporter. These tractors will allow our work crews the capability of inspecting the larger diameter sanitary sewer pipes.
Community Impact: If the purchase of these camera tractors is not approved, it could reduce capacity within the sanitary sewer system, and could cause Sanitary Sewer Overflows, impacting the community health and the State of Georgia waterways. The impact would be throughout the North and South Fulton service areas
Department Recommendation: The Department of Public Works recommends the award of this contract to Jet Vac Equipment Company, LLC.
Project Implications: The purchase of these Camera Tractors was included in the Budget for Public Works. The system will be managed by the existing staff.
Community Issues/Concerns: Public Works Department is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works does not have any issues or concerns with the Jet Vac Equipment Company.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
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Exhibits Attached:
Exhibit 1: Justification and Approval Memo
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works (404)-612-6317
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$68,356.24 |
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TOTAL: |
$68,356.24 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1410: Water & Sewer Revenue, Public Works, Equipment - $34,178.12
Funding Line 2:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Equipment - $34,178.12
Funding Line 3:
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Funding Line 4:
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Funding Line 5:
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Key Contract Terms |
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Start Date: 1/6/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: . |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2020 |
9/30/2020 |