Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Information Technology, 22ITBC1006B-PS, Fulton PC Refresh with CDW Government LLC (Vernon Hills, IL), in an amount not to exceed $3,222,845.00 for enterprise business-class desktops, laptops, monitors, docking stations, specialty devices (iPads, iMacs, Microsoft Surface Pros), and supporting peripherals. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
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All Districts |
X |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: This request is to address PCs, laptops, and other devices that are at nearing end-of-life and are unable to meet the minimum system requirements for upgrading to Win11, creating operational risks across multiple departments. This increase will provide enterprise business workstation hardware to include but is not limited to personal computers, laptops, monitors docking station and peripherals for both standard and specialty equipment.
Scope of Work: This contract provides business-class PCs, laptops, monitors, docking stations, and specialty computing devices to support County agencies and IT operations on an as-needed basis.
Community Impact: Without timely replacement of failing technology, departments that provide public-facing services (e.g., Libraries, Sheriff’s Office, Police Department) will experience disruptions, negatively affecting residents who rely on these services.
Department Recommendation: Approval is recommended
Project Implications: If this item is not approved, County agencies will lack the ability to procure essential devices and peripherals, jeopardizing continuity of operations and public service delivery.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: The current spending authority is insufficient. Without this increase, the Department of Information Technology cannot purchase the necessary devices.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0245 |
4/12/2023 |
$1,431,319.61 |
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Renewal No. 1 |
23-0944 |
10/20/2023 |
$1,500,000.00 |
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Amendment No. 1 |
24-0687 |
10/16/2024 |
$450,000.00 |
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Renewal No. 2 |
24-0790 |
11/20/2024 |
$1,950,000.00 |
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Amendment No. 2 |
25-0752 |
10/1/2025 |
$850,000.00 |
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90-Day Contract Extension No. 1 |
102-369e |
1/16/2026 |
$90,000.00 |
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Extension No. 2 |
26-0161 |
3/18/2026 |
$2,368,000.00 |
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Amendment No. 3 |
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$3,222,845.00 |
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Total Revised Amount |
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$11,862,164.61 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,222,845.00
Prime Vendor: CDW Government, LLC
Prime Status: Non-Minority
Location: Vernon Hills, IL
County: Lake County
Prime Value: $3,222,845.00 or 100.00%
Total Contract Value: $3,222,845.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Performance Evaluation
Exhibit 3: Cost Proposal
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology - 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
1,431,319.61 |
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Previous Adjustments: |
$8,639,319.61 |
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This Request: |
$3,222,845.00 |
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TOTAL: |
$11,862,164.61 |
Fiscal Impact / Funding Source
Funding Line 1:
500-220-2200-A060: Capital Improvement, Information Technology, PC Refresh
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Key Contract Terms |
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Start Date: 4/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/12/2026 |
7/11/2026 |