Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITB075A-KM, Sewer Line Chemical Root Control Services in the amount not to exceed $349,996.36 with Duke’s Root Controls, Inc. (Syracuse, NY), to provide sewer line chemical root control services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2025 through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: This contract provides sewer system chemical root services for the County’s North and South Fulton sanitary sewer areas. From 2014 to 2024, roughly 887.46 miles of sewer pipeline have been treated to manage root intrusion. When roots enter the sanitary sewer lines, they often cause blockages and sewer overflow spills. Therefore, it is important that all roots are removed from the lines.
Community Impact: Root intrusion into the sanitary sewer system can result in sewer system spills that can create odorous conditions. If significant, the spill could result in fish being killed and, if a body of water is impacted, there could be adverse impacts to human health and the environment.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: If root intrusion is not managed and corrected by the Department of Public Works, the frequency of sewer system overflows would likely increase, which could result in fines and penalties.
Community Issues/Concerns: No community issues/concerns have been raised to staff of the Department of Public Works.
Department Issues/Concerns: No issues/concerns have been raised by Department of Public Works staff.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0204 |
03/15/2023 |
$349,996.36 |
|
1st Renewal |
23-0818 |
11/15/2023 |
$349,996.36 |
|
2nd Renewal |
|
|
$349,996.36 |
|
Total Revised Amount |
|
|
$1,049,989.08 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $349,996.36
Prime Vendor: Duke’s Root Controls Inc.
Prime Status: Non-Minority
Location: Syracuse, NY
County: Onondaga County
Prime Value: $349,996.36 or 100.00%
Total Contract Value: $349,996.36 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$699,992.72 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$349,996.36 |
|
TOTAL: |
$1,049,989.08 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $174,998.18
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $174,998.18
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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9/1/2024 |
9/30/2024 |