Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Public Works Department, 24ITBC1298468A-KM, Fire Hydrants and Parts in an amount not to exceed $238,570.00 with Core and Main, LP (Athens, GA), to provide fire hydrants and parts. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works is requesting approval of an increase in spending authority, 24ITBC1298468A-KM, Fire Hydrants and Parts, to increase the unit prices as outlined in the attached pricing sheet.
Scope of Work: The contract with Core & Main provides fire hydrants and related components to be installed by Department of Public Works crews or authorized contractors throughout the North Fulton water service area. Fire hydrants are part of the County’s publicly maintained water system, and the County is responsible for ensuring their proper operation within North Fulton County.
The renewal of the 2026 contract was approved by the Board of Commissioners under Agenda Item No. 25-0680 on September 17, 2025, for $39,891.00. Core & Main has requested an increase over the previously approved unit pricing, citing increased costs associated with tariffs and steel and iron materials. The increased spending authority is requested to address the price increases, as well as recognizing the fact that Fulton County will need to purchase a greater number of items as compared to the past two years.
An increase in the total contract amount is also requested because several items were removed from the original purchase order at the time of issuance due to sufficient existing inventory; those items are now required to be reinstated. The revised unit pricing for items purchased by Public Works under this contract is provided in Exhibit 1.
Community Impact: Effective firefighting protection can be negatively affected if replacement system parts are not procured in a timely manner and fire hydrants must be taken out of service.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Failure to procure and maintain these items in stock can impact the maintenance and operation of the water systems throughout North Fulton and negatively affect firefighting protection.
Community Issues/Concerns: No issues/concerns have been raised by the community regarding this Agenda Item.
Department Issues/Concerns: No issues/concerns have been raised by Department of Public Works’ staff regarding this Agenda Item.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
10/10/2024 |
$39,891.00 |
|
1st Renewal |
24-0820 |
12/4/2024 |
$39,891.00 |
|
2nd Renewal |
25-0680 |
11/5/2025 |
$39,891.00 |
|
Amendment 1 |
|
|
$238,570.00 |
|
Total Revised Amount |
|
|
$358,243.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $238,570.00
Prime Vendor: Core & Main, LP
Prime Status: Non-Minority
Location: Athens, GA
County: Clarke County
Prime Value: $238,570.00 or 100.00%
Total Contract Value: $238,570.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Amendment No.1 To Form Contract
Exhibit 2: Performance Evaluation
Exhibit 3: Price Comparison Analysis
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Deputy Director, Public Works, 404-612-7407
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$119,673.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$238,570.00 |
|
TOTAL: |
$358,243.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
202-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $238,570.00
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Key Contract Terms |
|
Start Date: BOC Approval |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewals remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
2/1/2026 |
2/28/2026 |