Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21ITB130241C-CG, Standby Plumbing Repair Services in the total not to exceed amount of $350,000.00 with (A) Liquid Services & Logistic, LLC formerly Talon Property Services, LLC (Atlanta, GA) in an amount not to exceed $100,000.00; (B) J2 Connect, Inc. dba J Squared Plumbing Co., Inc. (McDonough, GA) in an amount not to exceed $125,000.00; and (C) B & W Mechanical Contractors, Inc. (Lawrenceville, GA) in an amount not to exceed $125,000.00, to provide on-site standby plumbing repair services on an “as needed” basis for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts furnish all materials, labor, tools, equipment, and parts necessary to provide on-site standby plumbing repair services on an “as needed” basis for Fulton County facilities.
Scope of Work: The Scope of Work includes but not limited to:
1. Repairing/replacing and installing water mains, water lines, re-routing water supply lines, storm water and sewer lines, manholes, grating, and retention basins.
2. Installing, repairing, and replacing fixtures such as faucets, mixing valves, toilets, urinals, tubs, sinks, kitchen sinks, ball valves, angle/straight stops, pressure-reducing valves, and any commercial plumbing fixture such as floor sinks, dishwashers, any specialty kitchen/bathroom.
3. Installing and repairing water heaters, sump pumps, circulation pumps and plumbing for icemakers. Installation and adjustment of drinking water fountains, repairing irrigation sprinkler systems, and minor masonry repair jobs caused by plumbing work.
Community Impact: These services are necessary for the environmental health to have working plumbing systems to protect the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts. The requested spending authority in the total amount of $350,000.00 will cover costs for routine maintenance services and emergency repairs of parts and components, inspections, special equipment, and quoted hourly rates for standby plumbing services for FY2024. Moreover, B & W Mechanical was chosen as the provider for the County’s capital Backflow Device replacement program which necessitates a higher authority amount. Additionally, the County has added over 700,000 square feet to its facility portfolio. This increases the need for the services provided under this contract for which the County does not possess the in-house capacity to perform.
Project Implications: These contracts require specialty tools, equipment, training, and skills that the County’s in-house staff do not have. Without these contracts in place, plumbing repair services will not be performed in a timely or cost-effective manner.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department’s ability to address plumbing repair services in a timely or cost-effective manner will be jeopardized.
Contract Modification
(A) Liquid Services & Logistic, LLC formerly Talon Property Services, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0874 |
11/3/21 |
$90,000.00 |
|
Increase Spending Authority No. 1 |
22-0826 |
11/2/22 |
$50,000.00 |
|
1st Renewal |
22-0732 |
10/5/22 |
$90,000.00 |
|
Accept Assignment & Assumption |
23-0564 |
9/6/23 |
N/A |
|
Increase Spending Authority No. 2 |
TMP-4110 |
10/18/23 |
$34,500.00 |
|
2nd Renewal |
|
|
$100,000.00 |
|
Total Revised Amount |
|
|
$364,500.00 |
(B) J2 Connect, Inc. dba J Squared Plumbing Co., Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0874 |
11/3/21 |
$90,000.00 |
|
Increase Spending Authority No. 1 |
22-0826 |
11/2/22 |
$85,000.00 |
|
1st Renewal |
22-0732 |
10/5/22 |
$100,000.00 |
|
Increase Spending Authority No. 2 |
TMP-4110 |
10/18/23 |
$11,828.00 |
|
2nd Renewal |
|
|
$125,000.00 |
|
Total Revised Amount |
|
|
$411,828.00 |
(C) B & W Mechanical Contractors, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0874 |
11/3/21 |
$45,000.00 |
|
Increase Spending Authority No. 1 |
22-0826 |
11/2/22 |
$8,000.00 |
|
1st Renewal |
22-0732 |
10/5/22 |
$160,000.00 |
|
2nd Renewal |
|
|
$125,000.00 |
|
Total Revised Amount |
|
|
$338,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $350,000.00
(A)
Contract Value: $100,000.00
Prime Vendor: Liquid Services & Logistic, LLC formally Talon Property Services, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $90,000.00 or 90.00%
Subcontractor: Bray Electric
Subcontractor Status: White Female Business Enterprise
Location: Decatur, GA
County: Dekalb County
Subcontractor Value: $5,000.00 or 5.00%
Subcontractor: Innovative Renovation Group
Subcontractor Status: Hispanic Male Business Enterprise
Location: Decatur, GA
County: Dekalb County
Subcontractor Value: $5,000.00 or 5.00%
Total Contract Value: $100,000.00 or 100.00%
Total Certified Value: $10,000.00 or 10.00%
(B)
Contract Value: $125,000.00
Prime Vendor: J2 Connect, Inc. dba J Squared Plumbing Co. Inc.
Prime Status: African American Male Business Enterprise
Location: McDonough, GA
County: Henry County
Prime Value: $125,000.00 or 100.00%
Total Contract Value: $125,000.00 or 100.00%
Total Certified Value: $125,000.00 or 100.00%
(C.)
Contract Value: $125,000.00
Prime Vendor: B & W Mechanical Contractors, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $125,000.00 or 100.00%
Total Contract Value: $125,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $350,000.00 or 100.00%
Grand Certified Value: $135,000.00 or 38.57%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$225,000.00 |
|
Previous Adjustments: |
$539,328.00 |
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This Request: |
$350,000.00 |
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TOTAL: |
$1,114,328.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $175,000.00 “Subject to availability of funding adopted for FY2024 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $175,000.00 “Subject to availability of funding adopted for FY2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Talon Property Services, LLC 88
J Squared Plumbing Co. Inc. 88
B & W Mechanical Contractors, Inc. 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |