Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Contract Item Agreement Memorandum of Understanding (CIA-MOU) between Fulton County and the Georgia Department of Transportation (GDOT) for the relocation of water facilities associated with the bridge replacement and widening of SR 120 (Old Milton Parkway) from North Point Parkway to Kimball Bridge Road in the City of Alpharetta (Project ID #0017187).The project includes the relocation of approximately 3,188 linear feet of 8-inch, 10-inch, 12-inch, and 16-inch water lines and associated appurtenances within Fulton County. The estimated cost of the project for the County is $1,768,280.00.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. Further, O.C.G.A § 36-10-1 provides that “[a]ll official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.”
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Georgia Department of Transportation (GDOT) is currently planning to replace the existing bridge and widen SR 120 (Old Milton Parkway) over Big Creek in the City of Alpharetta. The GDOT-funded and managed project includes bridge replacement, road widening, and sidewalk improvements. As part of this effort, approximately 3,188 linear feet of 8-inch, 10-inch, 12-inch, and 16-inch Fulton County-owned water lines, along with associated appurtenances, must be relocated within the existing right-of-way. GDOT plans to bid the bridge replacement project by the end of 2025 and has requested execution of a Contract Item Agreement and Memorandum of Understanding (CIA-MOU) with Fulton County. This agreement will allow GDOT to include the water main and sewer line relocation in their bid package. Fulton County will reimburse GDOT for the actual cost of the utility relocation work upon completion and acceptance of the bid. Water service is expected to remain largely uninterrupted during the construction period. Fulton County staff will be on-site during the relocation of the water and sewer lines to ensure the work is completed in accordance with Fulton County standards. The estimated cost for the relocation and installation of the impacted water mains is $1,768,280.00, which has been budgeted through the Water and Sewer Fund and included in the 2016-2026 Capital Improvement Program.
Community Impact: The existing 8-inch, 10-inch, and 12-inch water mains currently serve various facilities along SR 120 within Fulton County. The planned bridge replacements and roadway improvements will impact these water lines, which provide critical service to developments in the area. Relocation is necessary to ensure uninterrupted service and to accommodate GDOT’s construction activities.
Department Recommendation: The Department of Public Works believes the most cost-effective approach to completing the water main relocations is to allow the Georgia Department of Transportation (GDOT) to include the work in their roadway project bid. Therefore, the Department recommends that Fulton County enter into a Contract Item Agreement and Memorandum of Understanding (CIA-MOU) with GDOT.
Project Implications: The bridge replacement and roadway widening along SR 120 will impact existing water lines due to necessary modifications in roadway grades. As a result, the water lines must be relocated, and valves adjusted to match the proposed roadway elevations. These relocations are essential to maintaining continuous water and sewer service in the area.
Community Issues/Concerns: Water service will be maintained throughout the construction period. However, temporary service interruptions may occur during the tie-in phases between the new and existing water lines. Impacted customers will be notified in advance.
Department Issues/Concerns: The Department of Public Works is not aware of any issues or concerns with the proposed CIA-MOU. Similar agreements between GDOT and Fulton County have proven effective on past projects
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Georgia Department of Transportation (GDOT)
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit A - MOU between GDOT and Fulton County
Exhibit B - CIA Estimate of Cost
Contact Information (Type Name, Title, Agency and Phone)
title
Georgia Department of Transportation (GDOT)
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$1,768,280.00. |
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TOTAL: |
$1,768,280.00. |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301 Water & Sewer Renewal and Extension Fund