Department
Real Estate and Asset Management
Requested Action
title
Request approval to amend existing contract - Fulton County Library System, 11RFP78732K-NH, Furniture, Fixtures and Equipment (FF&E) Consulting Services for the Library Capital Improvement Program, Phase II (FCLS-CIP) with Hillsman, Inc. (Alpharetta, GA) in an amount not to exceed $25,300.00 for an increase in fees for interior design, furniture selection, procurement of furniture and furnishings and installation of all procured items for Peachtree Library, MLK, Jr. Library and East Point Library Expansion. Effective upon BOC approval until projects are completed as determine by the County. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☒
District 4 ☒
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background To extend existing contract to provide additional interior design, furniture selection, procurement of furniture and furnishings and furniture installation for the completion of
Phase II Library projects.
Scope of Work: Request approval to amend the existing contract for Hillsman, Inc. to increase their fees for interior design services, furniture selection, FF&E documentation and procurement and installation of furniture and furnishings for Library CIP projects - Peachtree Library, MLK, Jr. Library and East Point Library Expansion, due to fee and project scope increases. Hillsman will continue to work with the County’s selected Design/Build teams and representatives for the Library and Dream in the execution and delivery of the proposed additional services itemized below:
1. Peachtree Library Changes
• FF&E fee increase
• Increased FF&E Budget (added additional furniture items to scope)
• New Meeting Room included in renovation. FF&E planning and coordination required
2. MLK, Jr. Library Changes
• FF&E fee increase
• Increased FF&E Budget (added additional furniture items to scope)
• New Meeting/Children’s Craft Area included in renovation. FF&E planning and coordination required
3. East Point Library Expansion Changes
• FF&E fee increase
• Increased FF&E Budget (added additional furniture items to scope)
• New Meeting Room included in renovation. FF&E planning and coordination required
• New Study Room added and existing Study Room reconfigured
• New Teen Area
• New Children’s Storytime Room added
• Modifications to Adult Computer and Reading Area
• Modifications to Staff Workroom.
• New Saff Workroom furniture and layout
• Reconfiguration of Manager’s Office furniture
Community Impact: This request involves the renovation of libraries in communities throughout the County.
Department Recommendation: The Fulton County Library System recommends approval of this request.
Project Implications: The cost of the requested service will be funded using library bond funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: : If this contract amendment is not approved, the Fulton County Library System will not be able to provide additional interior design, furniture selection, procurement of furniture and furnishings and installation of all procured items for Peachtree Library, MLK Library and East Point Library Expansion.
Contract Modification
|
CURRRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
11-0900 |
10-5-2011 |
$ 406,315.00 |
|
Amendment No. 1 |
13-0476 |
6-19-2013 |
$ 40,600.00 |
|
Extension No. 1 |
17-0020 |
1-4-2017 |
$1,175,274.00 |
|
Amendment No. 2 |
20-0621 |
9-2-2020 |
$ 74,660.00 |
|
Amendment No. 3 |
22-0364 |
5-18-2022 |
$ 50,075.00 |
|
Amendment No. 4 |
|
|
$ 25,300.00 |
|
Total Revised Amount |
|
|
$1,772,224.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $25,300.00
Prime Vendor: Hillsman, Inc.
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $25,300.00 or 100.00%
Total Contract Value: $25,300.00 or 100.00%
Total Certified Value: $25,300.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 4 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$406,315.00 |
|
Previous Adjustments: |
$1,340,609.00 |
|
This Request: |
$25,300.00 |
|
TOTAL: |
$1,772,224.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
571-650-6500-L010-571POL
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Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Until Project Completion as Determine by the County |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
8/25/2023 |