Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to increase spending authority - Department of Community Development, #22RFP026A-CJC, Housing Rehabilitation Program in the amount not to exceed $1,526,655.61 with Meals on Wheels, Inc. (Atlanta, GA) in the amount of $662,401.00 to provide housing rehabilitation services including general program administration, marketing, customer relations, applicant screening and qualification, project management, contractor oversite, and reporting. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Request approval to increase spending authority - Department of Community Development, 22RFP026A-CJC, Housing Rehabilitation Program with Meals on Wheels, Inc. (Atlanta, GA) in the amount not to exceed $1,526,656 to provide housing rehabilitation services including general program administration, marketing, customer relations, applicant screening and qualification, project management, contractor oversite, and reporting.
The Department of Community Development (“Community Development”) contract agreement with Meals on Wheels, Inc in the amount of $864,254.61 ($312,759.61 in CDBG grant funds and $551,495.00 in HOME grant funds) to deliver owner-occupied housing rehabilitation was approved by the Board of Commissioners on January 18, 2023 (Agenda Item # 23-0031). The Owner-Occupied Rehabilitation Program is funded by Federal grant funds awarded to Fulton County by the U.S. Department of Housing and Urban Development (HUD). The implementing agency (Meals on Wheels) will administer the Owner-Occupied Rehabilitation Program and is responsible for executing all program activities in compliance with the adopted policies, procedures, and applicable HUD regulations. Community Development is responsible for general oversight of the program, which includes policy oversight and community relations issues associated with the program. The Fulton County Consolidated Plan and 2022 Annual Action Plan include housing rehabilitation as a service delivered to constituents of Fulton County.
Scope of Work: The additional $662,401 in General Funds provides the Agency with flexibility to serve all constituents throughout Fulton County. Currently, the program is funded using Federal Funds, which limits areas in the County that can be serviced. The Owner-Occupied Rehabilitation Program provides a mechanism for eligible homeowners to bring their eligible houses into compliance with local codes and provide safe, decent housing for lower-income individuals. Program funds are issued to contractors that perform specified repairs to the dwellings of eligible homeowners.
Community Impact: Community Development, through Meals on Wheels, will be able to deliver quality housing improvement services to Fulton County constituents.
Department Recommendation: The Department of Community Development recommends this Board action which will allow home repair services to be extended to Fulton County homeowners who may have been disqualified due to federal eligibility requirements.
Project Implications: Granting approval will allow Community Development to meet HUD’s Consolidated Plan requirements for neighborhood sustainability for homeowners and meet the needs of Fulton County constituents.
Community Issues/Concerns: The Department has not identified any community issues or concerns regarding this request.
Department Issues/Concerns: The Department has not identified any departmental issues or concerns regarding this request.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0031 |
1-18-2023 |
$864,254.61 |
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Amendment No. 1 |
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$662,401.00 |
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Renewal No. 1 |
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$.00 |
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Renewal No. 2 |
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$.00 |
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Total Revised Amount |
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$1,526,655.61 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
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Exhibits Attached
Exhibit 1: Contractor Performance Memo
Exhibit 2: BOC Approval (Agenda #23-0031)
Exhibit 3: Meals on Wheels Contract ($864,254.61)
Contact Information (Type Name, Title, Agency and Phone)
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Nathan Simms, Federal Programs Division Manager, 404-612-8077
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$864,254.61 |
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Previous Adjustments: |
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This Request: |
$662,401.00 |
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TOTAL: |
$1,526,655.61 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-121-18HR-V109: General Fund, Community Development, Housing Rehab $662,401.00
Funding Line 2:
865-121-8621-GY20-V109: Community Development Block Grant, Housing Rehab $18,759.61
Funding Line 3:
865-121-8621-GY21-V109: Community Development Block Grant, Housing Rehab $294,000.00
Funding Line 4:
461-121-HM19-V111: Home Investment Partnership Program, Housing Rehab $215,125.00
Funding Line 5:
461-121-HM20-V111: Home Investment Partnership Program, Housing Rehab $200,000.00; Funding Line 6: 461-121-HM21-V111: Home Investment Partnership Program, Housing Rehab $136,370.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: None |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |