Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Presentation, review, and approval of October 16, 2024, Budget Soundings and Resolution. (PRESENTED/APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
BOC assessment and approval of budget soundings request is required by the County’s budget resolution approved by the BOC.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background
The October 16, 2024 Soundings request is submitted for your review and approval. Below is a brief summary of each request and related justification.
GENERAL FUND:
Strategic Priority Area: Open and responsible government
• Modify the 2024 Annual Hardware and Software Maintenance and Support list - (PAGE 3)
The BOC approval is requested to modify the Annual Hardware and Software Maintenance List (AML) approved as part of the FY2024 Adopted Budget. The requested changes will be funded within the department’s existing budget and will not result in any budget adjustments.
The Sheriff requests to increase spending authority with the vendor PowerDMS, Inc. (CELEA Certification) for $20,431 for FY2024 AML item #311. The change is due to an addition of licenses (volume). No additional funding is requested for the change.
The Office of the Child Attorney requests to increase spending authority with vendor Lexis Nexis (Accurint) and Lexis Nexis for $3,200 for FY2024 AML item #226 and $2,000 for FY2024 AML item #227. The change for #226 is due to additional usage/monthly fees and for #227 to pay the remainder of 2024 invoices. No additional funding is requested for the change.
GENERAL fund
Strategic Priority Area: OPEN AND RESPONSIBLE GOVERNMENT
• Amend the budget of Multiple Departments - (Page 4)
Funding is requested to increase funding for various departments to supplement the 2024 budget as a result of the personnel cost impact of the Cost of Living Adjustment (COLA), Living Wage and Segal market rate classification implementation. Funds for these compensation adjustments were included in the Non-Agency budget as part of the adopted budget. This reserve in Non-Agency was to be used to supplement the budget for those departments that were not able to harvest sufficient salary savings throughout the year to cover the increase in personnel costs for the remainder of fiscal year 2024. In addition, HB 1454 adjusted the Board of Commissioners' base salary effective July 1, 2024. Funding from the Non-Agency reserve for compensation adjustments is the source for this supplement as well.
The funding for this amendment will be a transfer from the COLA reserves located in non-agency and earmarked in the 2024 adopted budget for this purpose. Transfer amount from Non-Agency is $5,697,450.
Strategic Priority Area: OPEN AND RESPONSIBLE GOVERNMENT
• Amend the Registration and Elections’ budget - (Page 5)
Board of Commissioners' action is requested to amend (increase) the Registration and Elections office budget to fund the projected December 2024 General Election runoff costs. The adopted 2024 budget message indicated that if a December 2024 General Election runoff was required, it would be funded from 2024 underruns. Current funding is located in the General Fund Non-Agency reserve for COLA reserves contingency budget. The not to exceed amount will remain in the General Fund Non-Agency budget and will be placed into the department's budget when necessary.
Water renewal fund
Strategic Priority Area: OPEN AND RESPONSIBLE GOVERNMENT
• Amend the Information Technology budget - (Page 7)
Funding is requested to increase funding for Information Technology to supplement the 2024 budget as a result of the personnel cost impact of the Cost of Living Adjustment (COLA), Living Wage and Segal market rate classification implementation. The funding for this amendment will be a transfer from the Non-Agency contingency line. Transfer amount from Non-Agency Water Renewal is $3,280.
