Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing- Department of Real Estate and Asset Management, Sourcewell Contract #042821-ORK, Pest Control Services Countywide in the amount of $180,000.00 with Orkin, LLC (Atlanta, GA), to provide comprehensive pest control services on an as-needed basis for Countywide facilities. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to utilize cooperative purchasing to provide comprehensive pest control services on an as-needed basis for Countywide facilities for FY2022.
Scope of Work: This contract provides all labor, equipment, transportation and material necessary to ensure approximately 107 County facilities will be free of pests. The objectives shall be to eliminate or reduce current unacceptable pest populations.
The scope of work also includes but is not limited to:
1. Provide a comprehensive pest control treatment plan and schedule of service for
each facility.
2. The treatment of the exterior perimeter of every building for ants and other pests,
(excluding wood destroying organisms) on a monthly minimum or as needed basis.
3. Rodent control around the exterior of every building utilizing bait stations and various
flavors of baits. The bait stations will be weather proof, secured, and numbered.
4. Rodent control for interior shall consist of mechanical traps or glue boards.
5. Control of birds shall be provided as needed.
6. Treatment of non-housing, non-food production areas, such as hallways, storage
rooms, janitorial rooms, and loading dock, shall be treated by spot or crack and crevice, as appropriate, on a schedule based on actual need.
7. The treatment of all pipe chases shall contain an insect growth regulator.
8. All treatment in sleeping areas shall consist only of gel-type baits.
Community Impact: The overall community impact is that pest carry diseases and germs, and they can spread these to humans if not managed properly.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of contract to utilize the Cooperative Purchasing contract to provide comprehensive pest control services on an as-needed basis for approximately 107 Countywide facilities for fiscal year 2022.
Traditional structural Pest Management was largely reactive to pest infestations and based much of its response on the routine, scheduled application of pesticides. The process is based on detailed surveillance (and periodic re-inspection) and the interpretation of data to estimate the nature of the pest population in a given area. This monitoring allows accurate decisions to be made on when and where interventions are needed, the type of interventions selected, and the method of application and implementation.
The contractor shall provide detail site-specific recommendations for structural and procedural modifications to achieve pest suppression. This program is designed to minimize pesticide usage and focus on observation.
The requested spending authority in the amount of $180,000 is an increase of 20,000 over 2021 to covers the cost for additional pest control services and treatment for additional County facilities not previously serviced by this contract. This is a time and material contract that covers materials and labor hours to ensure the County facilities will be free of pests in FY2022.
Historical Expenditures:
• FY2021: The County expenditures as of 10/19/2021, $136,869.48
• FY2020: The County spent $200,000.00
• FY2019: The County spent $155,000.00
• FY2018: The County spent $150,000.00
• FY2017: The County spent $111,700.00
• FY2016: The County spent $127,400.00
Project Implications: The integrated pest control management program is to ensure all County facilities are free of pests and rodents; in keeping clean and sanitary facilities that provides healthy and productive environment.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this Cooperative Purchasing Contract is not approved, the Department will not be able to provide comprehensive pest control services for Fulton County facilities. .
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Sourcewell Contract #042821-ORK
Exhibit 2: Contractor Performance Report
Exhibit 3: Justification Form for Use of Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
Original Approved Amount: |
$0.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$180,000.00 |
TOTAL: |
$180,000.00 |
Grant Information Summary
Amount Requested: |
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Cash |
Match Required: |
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In-Kind |
Start Date: |
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Approval to Award |
End Date: |
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Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1160: General, Non-Agency, Professional Services-$180,000 “Subject to availability of funding adopted for FY2022 by BOC”
Key Contract Terms |
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
1/1/2022 |
12/31/2022 |