Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Fulton County Information Technology, City of Atlanta Contract, SP-S/DAIM/2210-1230127, On-Call IT Services to increase the spending authority for on-call services, in an amount not to exceed $550,000.00 with uWork.com, Inc. d/b/a Covendis Technologies, Inc., (Atlanta, GA). Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
FCIT has challenges with attrition and quickly staffing critical positions which leads to infrastructure and operational stability issues. To resolve these issues, FCIT is seeking to partner with uWork.com, Inc. to augment its talent pool.
Scope of Work: Immediate acquisition of critical resources to address risks and negative impact as well as a staffing model needed to support Fulton County IT services and operations. The critical resources are listed below:
1. Database Architect
2. Web Systems Engineer/Senior Intranet Specialist
3. Applications Support (Analyst or Engineer)
4. Datacenter Operations Engineer
5. Network Engineer
6. Storage and Compute Engineer/Systems Engineer
7. Endpoint Support Engineer
8. Program Project Manager
9. Business Analyst
10.Vendor Relationship Manager
11.Organization Change Manager
12.Training Coordinator
Additionally, this scope includes project related work that must adhere to the statement of work requirements in the contract referenced below:
Requirements for Statements of Work
• Each SOW must, at a minimum, set forth the following:
• Hours, schedule, location of workplace
• Clearly defined milestones and deliverables (services) to be provided by Contractor
• FCIT requirement for reporting requirements
• Documents required from the Contractor (reports, manuals, analysis, other documentation as identified by FCIT)
• Applicable technical standards required
• FCIT policies and procedures
• Applicable project or implementation schedule for the deliverable and services
• Evaluation, testing, and acceptance requirements
• Project Budget (Cost of the deliverables/services per product and pricing
• schedule, and payment based milestones)
• Position title and name of IT professional(s) performing under SOW
• Support and maintenance obligations, if required
• Additional background checks if warranted
• Revisions outside of the scope of the SOW or changing the scope of the SOW will not be allowed. A new SOW must be submitted and approved by all parties.
Community Impact: None
Department Recommendation: The Department of Information Technology recommends approval of the contract increase to mitigate infrastructure and operational stability issues.
Project Implications: Additional funding will ensure continuity of IT operations.
Community Issues/Concerns: No community issues or concerns.
Department Issues/Concerns: There are no department concerns with this request.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0952 |
12-20-23 |
$750,000.00 |
|
#1 Increase Spending Authority |
|
|
$550,000.00 |
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Total Revised Amount |
|
|
$1,300,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: City of Atlanta Legislation, Renewal 1
Exhibit 2: FY2024 Covendis Scope of Work
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$750,000.00 |
|
Previous Adjustments: |
$0 |
|
This Request: |
$550,00.00 |
|
TOTAL: |
$1,300,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-220-2205-1160 General, Information Technology, Professional Services, $550,00.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 8/11/2024 |
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Cost Adjustment: $550,000.00 |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating:85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2023 |
9/30/2023 |