Department
Public Works
Requested Action
title
Request approval of the lowest responsible bidders - Department of Public Works, 25ITB1357598A-ST, Soft Dig Services in an amount not to exceed $254,500.00 with (A) Southern Hydro Vac, LLC dba AIMS Companies (Powder Spring, GA), in the amount of $127,250.00 and (B) Vacutek Integrated Services (Buford, GA), in the amount of $127,250.00 to provide soft dig services. Effective dates: July 1, 2025, through December 31, 2025, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts will provide soft dig services in order to assist the Department of Public Works in locating gas, electric, and telecommunication utility lines that may be near water and sanitary sewer infrastructure. Time is critical during emergency water main repairs, and it is important to restore water service to customers as quickly as possible to avoid extended outages that could negatively impact the key performance indicator (KPI) for water outage response time. To avoid delays, the Department utilizes two vendors, ensuring flexibility and timely responses during emergencies.
Scope of Work: To furnish all materials, labor, tools, equipment and appurtenances necessary for soft dig excavation services in support of maintenance and repair of water system and other infrastructure.
The successful vendor shall perform the following:
• Locate water service mains and / or other buried infrastructures.
• Remove up to 60 cubic yards of materials per day.
• Dispose of material removed properly
Community Impact: Soft dig services enable Fulton County water system personnel to identify gas, electric, fiber optic, and telephone utilities and minimize damage to water services without mechanically digging with an excavator. Digging can impact commerce and citizen health if water lines are damaged.
Department Recommendation: The Department recommends approval to award contracts to the two lowest bidders, Southern Hydro Vac Inc. and Vacutek Integrated Services, for the provision of soft dig services. The use of two vendors ensures flexibility and timely responses during emergency situations, which is vital for minimizing service interruptions and meeting water outage response time KPIs.
Project Implications: Soft dig services provide a safe method of excavation to uncover and locate other utilities during water system and sanitary sewer repairs and emergencies. The use of soft dig services increases productivity and provides additional protection to Fulton County personnel.
Community Issues/Concerns: No issues or concerns have been raised to staff of the Department of Public Works.
Department Issues/Concerns: Staff have not raised any issues or concerns with regard to the contract.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $254,500.00
(A)
Contract Value: $127,250.00
Prime Vendor: Southern Hydro Vac, LLC dba AIMS Companies
Prime Status: Non-Minority
Location: Powder Springs, GA
County: Cobb County
Prime Value: $127,250.00 or 100.00%
Total Contract Value: $127,250.00 or 100.00%
Total Certified Value: -0-
(B)
Contract Value: $127,250.00
Prime Vendor: Vacutek Integrated Services
Prime Status: Non-Minority
Location: Buford, GA
County: Gwinnett County
Prime Value: $127,250.00 or 100.00%
Total Contract Value: $127,250.00 or 100.00%
Total Certified Value: -0-
Grand Total Contract Value: $254,500.00
Grand Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Letter
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Adriana Bustillos, Interim Deputy Director, Public Works, 404-612-7407
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$254,500.00 |
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TOTAL: |
$254,500.00 |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $254,500.00.
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Key Contract Terms |
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Start Date: 7/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |