Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21ITBC130948C-GS, Janitorial Supplies and Equipment in an amount not to exceed $35,000.00 with (B) W. W. Grainger, Inc. (Fairburn, GA) in an amount not to exceed $15,000.00; (C) HD Supply Facilities Maintenance, formally The Home Depot Pro (Jacksonville, FL) in an amount not to exceed $15,000.00; (G) SIAK Enterprises, LLC (Lawrenceville, GA) in an amount not to exceed $5,000.00, to provide janitorial supplies and equipment on an “as needed” basis for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contracts to provide janitorial supplies and equipment on an “as-needed” basis for Fulton County facilities for FY2024.
The initial award was made to 8 vendors (A-H), BOC#21-0967. For Renewal No. 1 only six vendors were recommended for renewal (A, B, C, D, F, G) E & H were not renewed, BOC#22-0656. Of the six vendors recommended for renewal only 3 vendors signed the renewal agreements, (B, C, G) for FY2023. Therefore, the second renewal request is only for the 3 vendors (B,C,G). The table below indicates the history of executed contracts.
# |
Vendors |
Contract Executed 2021 |
Contract Executed 2022 |
Contract Renewal 2023 |
A |
Office Depot |
Yes |
Yes |
No |
B |
W.W. Grainger |
Yes |
Yes |
Yes |
C |
Home Depot Pro |
Yes |
Yes |
Yes |
D |
Pyramid School Products |
Yes |
Yes |
No |
E |
Variance Synergies LLC |
Yes |
No |
No |
F |
EVF PROCUREMENT, LLC |
Yes |
Yes |
No |
G |
Siak Enterprise LLC |
Yes |
Yes |
Yes |
H |
Acuity Specialty Products, Inc. |
Yes |
No |
No |
Note: The decreased participation/response was primarily due to the vendors inability to hold their bid prices due to exponential cost increases and price fluctuations in manufacturing and shipping during the height of Covid 19.
Scope of Work: These contracts provide all the necessary janitorial supplies and equipment needed to support DREAM’s in-house janitorial roving custodial teams and floor crews that are responsible for cleaning various Fulton County facilities Countywide. These facilities have over a total square footage of 93,127. The products have all been tested and evaluated by staff and are in current use by the Department of Real Estate and Asset Management. These janitorial products will be purchased on “as needed” basis.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested total spending authority in the total amount of $35,000.00 is sufficient to cover the costs to procure janitorial supplies and equipment for FY2024.
Project Implications: These contracts provide all the necessary janitorial supplies and equipment needed to support the in-house janitorial roving team and floor crew.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide janitorial supplies and equipment to support in-house Janitorial roving team and floor crew for selected Fulton County facilities Countywide.
Contract Modification
(B) W.W. Grainger, Inc.
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
21-0967 |
12/1/21 |
$7,500.00 |
1st Renewal |
22-0656 |
9/21/22 |
$10,000.00 |
2nd Renewal |
|
|
$15,000.00 |
Total Revised Amount |
|
|
$32,500.00 |
(C) HD Supply Facilities Maintenance
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
21-0967 |
12/1/21 |
$7,500.00 |
1st Renewal |
22-0656 |
9/21/22 |
$10,000.00 |
2nd Renewal |
|
|
$15,000.00 |
Total Revised Amount |
|
|
$32,500.00 |
(G) SAIK Enterprises, LLC
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
21-0967 |
12/1/21 |
$5,000.00 |
1st Renewal |
22-0656 |
9/21/22 |
$5,000.00 |
2nd Renewal |
|
|
$5,000.00 |
Total Revised Amount |
|
|
$15,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $35,000.00
(B)
Contract Value: $15,000.00
Prime Vendor: W.W. Grainger, Inc.
Prime Status: Non-Minority
Location: Fairburn, GA
County: Fulton County
Prime Value: $15,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $15,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $15,000.00
Prime Vendor: The Home Depot Products
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $15,000.00
Subcontractor: None
Total Contract Value: $15,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(G)
Contract Value: $5,000.00
Prime Vendor: SIAK Enterprise, LLC
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $5,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $5,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $35,000.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: |
$45,000.00 |
Previous Adjustments: |
$45,000.00 |
This Request: |
$35,000.00 |
TOTAL: |
$125,000.00 |
Grant Information Summary
Amount Requested: |
|
☐ |
Cash |
Match Required: |
|
☐ |
In-Kind |
Start Date: |
|
☐ |
Approval to Award |
End Date: |
|
☐ |
Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies- $35,000 “Subject to availability of funding adopted for FY2024 by BOC”
Key Contract Terms |
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
(B) W.W. Grainger, Inc. 100
(C) HD Supply Facilities Maintenance 100
(G) SAIK Enterprises, LLC 85
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
4/1/2023 |
6/30/2023 |