Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Contract Item Agreement (CIA) between Fulton County and the Georgia Department of Transportation for the relocation of water facilities associated with the widening of State Route 9 from Windward Parkway to the Fulton/Forsyth County Line in Fulton County, Georgia. The project (P.I. No-0007838) involves the relocation of 22,000 linear feet of 8, 10, 12, and 18-inch water lines with appurtenances within Fulton County at an estimated cost of $5,391,245.87. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. Further, O.C.G.A § 36-10-1 provides that “[a]ll official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.”
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background The Georgia Department of Transportation (GDOT) is currently planning the widening of SR 9 from Windward Parkway to the Forsyth County Line in Fulton County. The project includes road widening, landscaped medians, and sidewalk improvements. As part of this roadway project, approximately 22,000 LF of 8, 10, 12 and 18-inch water lines with appurtenances owned by Fulton County must be relocated within the current right-of-way. GDOT is going to bid on SR 9 improvements at the end of 2023 and has requested the execution of a Contract Item Agreement (CIA) between Fulton County and GDOT to allow GDOT to bid on the water main relocation work as part of their project. Fulton County would then reimburse GDOT after the relocation has been completed and accepted.
Scope of Work: As part of the roadway project, approximately 22,000 LF of 8, 10, 12 and 18-inch water lines with appurtenances are required to be relocated. Water service should remain largely uninterrupted during the construction period. Fulton County staff will be on-site during the relocation of the water main to ensure that its construction is done to Fulton County standards. The estimated cost of the relocation and installation of the impacted water mains is $5,391,245.87 and has been budgeted for as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has 8, 10, 12, and 18-inch water mains serving properties along the SR-9. The road improvements will affect the existing water lines that serve the developments in this area as well as the distribution system into the City of Alpharetta and the City of Milton. There will be isolated water outages during the construction of the project as services are disconnected from the existing water main and tied into the new main.
Department Recommendation: The Department of Public Works believes that the most cost-effective way to complete the water main relocations is to allow GDOT to bid out the work as part of their roadway project. Therefore, the Department of Public Works recommends that Fulton County enter into a CIA with GDOT.
Project Implications: The road improvements will impact the existing water mains because modifications to the existing grades caused by the road widening along SR-9 will require the water mains to be relocated and valves and sanitary sewer manholes to be adjusted to match the proposed roadway surface. The existing water main relocations must occur to maintain water service in this area.
Community Issues/Concerns: During construction of the relocations, water service is to be maintained but temporary interruptions may occur during tie-ins with existing water mains and sewer lines.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed CIA. This type of arrangement between the GDOT and Fulton County has worked well on past projects.
Contract Modification
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
The Georgia Department of Transportation
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit A -PI-0007838 CIA between GDOT and Fulton County
Exhibit B -PI-0007838 Estimated Cost
Contact Information (Type Name, Title, Agency and Phone)
title
The Georgia Department of Transportation
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
Original Approved Amount: |
|
Previous Adjustments: |
|
This Request: |
$5,391,245.87. |
TOTAL: |
$5,391,245.87. |
Grant Information Summary
Amount Requested: |
|
☐ |
Cash |
Match Required: |
|
☒ |
In-Kind |
Start Date: |
|
☐ |
Approval to Award |
End Date: |
|
☐ |
Apply & Accept |
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301 / Water & Sewer Renewal and Extension Fund
Key Contract Terms |
Start Date: |
End Date: |
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
Report Period Start: |
Report Period End: |
|
|