Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 25ITB1420563A-ST, Landscaping Restoration Services in an amount not to excced $111,601.80 with Tri Scapes, LLC (Cumming, GA) to provide landscaping restoration services effective January 1, 2026, through December 31, 2026, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract provides landscaping restoration services of material within private property that is displaced during the repair of sewer and/or water lines as a part of maintenance and emergency activity by the Department of Public Works or a contractor.
Community Impact: Public Works aims to provide a speedy restoration of customer’s landscaped property after displacement and also seeks to ensure no soil erosion enters the stormwater system. Without a contract in place, slower restoration of customers’ property and additional soil erosion entering into the stormwater system may result.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: If the contract is not awarded, it will affect the Department of Public Works’ ability to timely restore customer’s property and to prevent additional soil erosion from entering into the stormwater system.
Community Issues/Concerns: No issues or concerns have been raised to Public Works staff.
Department Issues/Concerns: There are no issues/concerns have been raised by Public Works staff.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $111,601.80
Prime Vendor: Tri Scapes, LLC
Prime Status: Non-Minority
Location: Cummings, GA
County: Forsyth County
Prime Value: $111,601.80 or 100.00%
Total Contract Value: $111,601.80 or 100.00%
Total Certified Value: $00.00 or 0.00%
Exhibits Attached
Exhibit 1: Department Recommendation Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$111,601.80 |
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TOTAL: |
$111,601.80 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services-$37,200.60
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services-$37,200.60
Funding Line 3:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services-$37,200.60
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |