Department
Real Estate and Asset Management
Requested Action
title
Request approval to utilize cooperative purchasing contract - Department of Real Estate and Asset Management, Sourcewell Contract RFP #063022-SES, Commercial Kitchen Equipment with Related Supplies and Services in an amount not to exceed $241,001.15 with Strategic Equipment, LLC dba TriMark USA, LLC (Albany, GA), for the purchase, delivery and installation of three (3) 80-gallon gas kettles, one (1) roll-in gas oven, and one (1) 2-vat gas fryer with related accessories for the Fulton County Jail. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This cooperative purchasing contract offers best competitive cost values of commercial kitchen equipment and related products and services to federal, state/province, and municipal governmental agencies.
Now, DREAM is requesting approval to purchase three (3) 80-gallon gas kettles, one (1) roll-in gas oven, and one (1) 2-vat gas fryer with related accessories for the Fulton County Jail. This agenda item is associated with previous BOC approval at the August 7, 2024, BOC meeting (Item #24-0517) for jail immediate needs.
Scope of Work: To purchase, deliver, and install requested kitchen equipment and related accessories for the Fulton County Jail.
Commercial Kitchen Equipment Purchase and Installation:
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|
Description |
Qty |
Unit Cost |
Total Cost |
|
1 |
80-Gallon Gas kettle, Vulcan Model No. GL80E, three (3) each one-year limited parts & labor warranty |
3 EA |
$36,612.80 |
$109,838.40 |
|
|
Single Pantry Deck Mount Faucet, 18" double jointed swivel spout |
3 EA |
$446.80 |
$1,400.40 |
|
|
FJK‐PPS Fully Jacketed Kettle Standard Security Package, includes security fasteners & tack welds, controls protected by lockable cover, perforated flue cover (gas) |
3 EA |
$2,808.40 |
$8,425.20 |
|
|
FJKSTEP PPS Fully Jacketed Series Floor Stationary Kettle, draw‐off valve step protection |
3 EA |
$2,127.60 |
$6,382.80 |
|
|
LKCOVER‐PPS Cover with lock hasp, lock by others |
3 EA |
$998.40 |
$2,995.20 |
|
|
Sub-Total |
|
|
$129,042.00 |
|
2 |
Roll-in Gas Oven, Baxter Manufacturing Model No. OV500G2EE (10003958) Rotating Rack Oven, gas, curved front, holds (2) single or (1) double oven racks, One-year parts and labor warranty with additional 9 years for heat exchanger tubes, standard |
1 EA |
$52,929.50 |
$52,929.50 |
|
|
440‐480v/60/3‐ph, 2.4 ‐ 2.2 amps, heating circuit, also requires 120v/60/1ph control, 15amp dedicated circuit, 20amp max |
1 EA |
$733.55 |
$733.55 |
|
|
PRNYES2 Prison Safety Package, for double rack oven |
1 EA |
$3,358.35 |
$3,358.35 |
|
|
Basic Assembly, Set‐in Place & Start‐up |
1 EA |
$4,768.62 |
$4,768.62 |
|
|
OV500T1‐FLTKT2 Type 1 grease filter package |
1 EA |
$509.15 |
$509.15 |
|
|
FLOOR2‐EXTENS 14 Gallon stainless steel floor |
1 EA |
$1,178.10 |
$1,178.10 |
|
|
Sub-Total |
|
|
$65,921.43 |
|
3 |
Battery Gas Fryer, Vulcan Model No. 3TR65AF, PowerFry3™ Fryer, gas, high efficiency, 63" W, (3) battery, 65‐70 lbs. capacity per vat, solid state analog knob control, 1 year standard and 10-year limited tank warranty, standard limited parts & labor warranty |
1 EA |
$38,546.40 |
$38,546.40 |
|
|
Fryer Security Package: security screws, hasp to close & lock cabinet door (lock not included) |
3 EA |
$827.60 |
$2,482.80 |
|
|
Sub-Total |
|
|
$41,029.20 |
|
4 |
Blue Hose Gas Connector Kit, Dormont Manufacturing Model No. 1675KIT48 |
3 KT |
$202.22 |
$606.66 |
|
5 |
Blue Hose Gas Connector Kit, Dormont Manufacturing Model No. 16125KIT48 |
1 KT |
4$411.86 |
$411.86 |
|
6 |
Freight Cost |
1 EA |
$3,990.00 |
$3,990.00 |
|
|
Total Costs |
|
|
$241,001.15 |
Community Impact: Upgrading, replacing and installation of new kitchen equipment and related accessories at the Fulton County Jail is necessary to ensure continuous preventive/corrective maintenance services.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Commercial Kitchen Equipment supplier (TriMark) will work in collaboration with the Department Real Estate Asset Management’s Jail Maintenance Division for coordination, delivery, and installation of kitchen equipment and related accessories for the Fulton County Jail.
Project Implications: The capital upgrades/replacement is critical to ensure efficient operation of the main Jail complex, and to preserve building assets in such a manner as to extend their useful life expectancy.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this cooperative purchasing is not approved, there will be a delay in the providing upgrades, replacement, and installation of new kitchen equipment and related accessories for the Fulton County Jail.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Sourcewell Contract RFP #063022-SES
Exhibit 2: Cost Proposal
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
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This Request: |
$241,001.15 |
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TOTAL: |
$241,001.15 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
503-520-5200-G066: TAD Facility Capital Fund, Real Estate and Asset Management, Kitchen Equipment $212,302.00
Funding Line 2:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance- $28,699.05
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Upon completion of installation and operational testing as determine by Fulton County |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |