Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Fulton County Information Technology, Bid #19ITBC05212019K-DB, Fulton County Government Computer Hardware Equipment Refresh in the total amount not to exceed $1,576,160.00 with (A) Dell Marketing, LP. (Round Rock, TX) in the amount of $1,226,160.00 and (B) CDW Government (Vernon Hills, IL) in the amount of $350,00.00 for specialty computing devices to include iPads, iMacs, MS Surface Pros and supporting peripherals. This action exercises two of two renewal options. No renewal options remain. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: FCIT recommends approval to renew the existing Computer Hardware Equipment Refresh contract agreement. This project is for the purchase of enterprise class computing devices (PCs, laptops, monitors, docking stations and other computer related equipment) as part of the Technology Refresh Sustain Initiative. All computing devices greater than 5 years of age will be part of the upgrade process. Annually, devices will be replaced that do not meet the new standard.
Community Impact: Implementation of the net new devices and accessories will enhance the efficiency of county employees by upgrading the computing peripherals used to deliver services to citizens and visitors to Fulton County.
Department Recommendation: Information Technology recommends approval.
Project Implications: Failure to maintain will result in sluggish performance and the inability to have departmental applications supported.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: There are no departmental concerns with this item.
Contract Modification:
(A)
(B)
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DELL MARKETING, L.P. |
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0699 |
9/4/19 |
$2,060,825.00 |
|
Consent Agenda |
19-0765 |
10/2/19 |
$.00 |
|
Amendment No. 1 |
19-1133 |
12/18/19 |
$500,000.00 |
|
1st Renewal |
21-0097 |
2/17/21 |
$1,758,460.00 |
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2nd Renewal |
|
|
$1,226,160.00 |
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Total Revised Amount |
|
|
$5,545,445.00 |
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CDW GOVERNMENT |
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|
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0699 |
9/4/19 |
$264,175.00 |
|
Consent Agenda |
19-0765 |
10/2/19 |
$.00 |
|
Amendment No. 1 |
19-1133 |
12/18/19 |
$375,000.00 |
|
1st Renewal |
21-0097 |
2/17/21 |
$300,000.00 |
|
2nd Renewal |
|
|
$350,000.00 |
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Total Revised Amount |
|
|
$1,289,175.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,576,160.00
(A)
Contract Value: $1,226,160.00
Prime Vendor: Dell Marketing, LP
Prime Status: Non-Minority
Location: Round Rock, TX
County: Williamson County
Prime Value: $1,226,160.00 or 100.00%
Total Contract Value: $1,226,160.00 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $350,000.00
Prime Vendor: CDW Government, LLC
Prime Status: White Female Business Enterprise - Non Certified
Location: Vernon Hills, IL
County: Jefferson County
Prime Value: $350,000.00 or 100.00%
Total Contract Value: $350,000.00 or 100.00%
Total M/FBE Value: $350,000.00 or 100.00%
Grand Contract Value: $1,576,160.00 or 100.00%
Grand M/FBE Value: $350,000.00 or 22.21%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Forms
Exhibit 2: Contractor Performance Reports
Exhibit 3: Contract Renewal Evaluation Forms
Contact Information (Type Name, Title, Agency and Phone)
title
Glenn Melendez, CIO, Information Technology, (404) 612-0192
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,325,000.00 |
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Previous Adjustments: |
$2,933,460.00 |
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This Request: |
$1,576,160.00 |
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TOTAL: |
$6,834,620.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-220-2200-A060, PC Refresh (Dell) - $926,160.00, Acquisition is subject to approval of the 2022 Budget by the Board of Commissioners.
Funding Line 2:
Funding provided by requesting agencies, Net New Devices (Dell) - $300,000.00
Funding Line 3:
Funding provided by requesting agencies, Specialty Devices (CDW) - $350,000.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: $1,576,160.00 |
Renewal/Extension Terms: 2 of 2 |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
9/30/2021 |