Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, Sourcewell Contract RFP #101221-VTR, Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies in the amount of $313,255.00 with Vactor Manufacturing through Sourcewell’s Authorized Representative Environmental Products Group, Inc. (Atlanta, GA), for the purchase and delivery of one (1) Vactor Ramjet Sewer Cleaner, Single Engine mounted on a Heavy Duty Truck Chassis, 1500 gallon Water Tank for the Public Works Department. Effective upon BOC approval. This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On August 21, 2024, the BOC approved Item #24-0539, for the purchase and delivery of one (1) Hydro Sewer Jetting Truck, Aquatech SJR-1500 (steel water tank), with a 1,500-gallon capacity however, the awarded company no longer exist, and the circumstances of that Public Works Department was not able to obtain the Hydro Sewer Jetting Truck. A separate agenda item will be presented to the BOC to approve the rescission of this award.
In response, Public Works searched and located a Cooperative Purchasing, Sourcewell Contract that provides an equivalent sewer cleaner 1,500-gallon capacity single mounted truck that is readily available at an authorized representative dealer at a comparable cost in the amount not to exceed $313,255.00.
The Department of Real Estate and Asset Management on behalf of Public Works, is requesting approval for the purchase and delivery of one (1) Vactor Ramjet Sewer Cleaner, Single Engine mounted on a Heavy-Duty Truck Chassis, 1500-gallon Water Tank.
This equipment will replace older model(s) that have exceeded their useful operational life in accordance with County Policy 400-6. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage, and mechanical condition of the vehicles.
Scope of Work: The purchase and delivery of one (1) Vactor Ramjet Sewer Cleaner, Single Engine mounted on a Heavy-Duty Truck Chassis, 1500-gallon Water Tank. This is a one-time procurement for the Public Works Department for 2025.
Standard Features
• Rear Reel
• 80 GPM/2500 PSI Water Pump
• 1500 Gallons of Water
• Rodder Pump Drain Valves
• 2-1/2" x 25' Fill Hose w/ Connections Street Side and Curb Side
• 304 Stainless Steel Tank w/Baffle w/10 Yr Warranty
• Intuitouch Electronic Package
• 1" X 700' Capacity Rotating Hose Reel
• 1" x 10' Leader Hose w/ 1" Nozzle Pipe
• Hydrant Wrench
• Handgun Assembly
• Color Coded Sealed Electrical System
• Aluminum Rear Fenders w/ Mud Flaps and Anti-Sail Brackets
• Hydraulic Oil Sight Gauge
• Electric Back-Up Alarm
• Multi-Flow Water System
• Hydraulic Manifold Hose Reel Controls
• Low Water Alarm with Water Pump Flow Indicator
• Rodder System Accumulator - Jack Hammer on/off Control w/ manual valve
• 1" Water Relief Valve
Community Impact: This specialized equipment is used to accomplish the assigned tasks in during daily operation and maintenance for the Water Sewer Division in the Public Works Department.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of behalf of the Public Works Department.
The authorized dealer (Environmental Products Group, Inc.) will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for coordination and delivery of specialized heavy equipment for the Public Works Department.
Project Implications: The replacement of this identified equipment has exceeded their usefulness based on policy #400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: It’s imperative that the County must have to reliable vehicles and equipment available to response to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If replacement of this specialize equipment is not approved, this will strain the County ability to meet and accomplish the daily operation of the Department.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Sourcewell Contract RFP #101221-VTR
Exhibit 2: Cost Proposal
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$313,255.00 |
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TOTAL: |
$313,255.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Equipment- $313,255.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |