Department
Real Estate and Asset Management
Requested Action
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Request approval to utilize Cooperative Purchasing - Department of Real Estate and Asset Management, Sourcewell Contract #041823-ZLL - Critical Care and EMS Equipment with the Zoll Medical Corporation (Birmingham, AL), in an amount not to exceed $149,100.00 to purchase the Zoll PlusTrac AED Professional 5-Year Program which provides complete web-base management of medical equipment, such as AEDs. Effective dates: Upon BOC approval through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background
On July 7, 2004, the Fulton County Board of Commissioners (BOC) adopted a resolution establishing the Fulton County Automated External Defibrillator (AED) Program. The Department of Real Estate and Asset Management (DREAM) is responsible for administering the program and ensuring compliance with the Board resolution and applicable State of Georgia requirements for AED placement, accessibility, maintenance, and operation. Since the program’s inception, the County’s operations and facilities have expanded, resulting in a significant increase in the number of AED devices requiring ongoing inventory management, maintenance, and monitoring. The program initially consisted of approximately 100 AEDs and is now projected to exceed 300 units, including planned deployment in Fulton County Police and Marshal’s Office patrol vehicles, with continued growth anticipated as new and renovated County facilities become operational.
The County currently utilizes Cardiac Science AEDs, with the Powerheart G3 serving as the original model purchased at program implementation. These units are being replaced with the Powerheart G5 because DREAM has been notified that, effective 2028, replacement pads and batteries for the G3 model will no longer be manufactured. In addition to managing equipment replacement and obsolescence, DREAM must ensure that AED pads and batteries are replaced within their required expiration periods and that all devices remain operational and readily available for emergency use. The program is currently administered using an Excel spreadsheet, which has become increasingly challenging for managing an expanding life-safety program and creates the potential for human error in tracking device locations, maintenance requirements, expiration dates, replacements, and operational status.
To strengthen the administration and oversight of the County’s AED Program, DREAM requires dedicated AED management software capable of providing centralized inventory management, maintenance and expiration tracking, compliance documentation, and enhanced accountability. The solution will also support program components addressing State of Georgia requirements for medical oversight and Emergency 9-1-1 notification. Dedicated AED management software is an industry-standard solution for programs of the County’s size and complexity and will reduce the risks associated with manual processes while improving DREAM’s ability to ensure that AED devices remain properly maintained, operational, and accessible. BOC approval, is therefore requested to support the continued effective management, modernization, and expansion of Fulton County’s AED Program, by purchasing the PlusTrac AED Professional 5-Year Program.
If approved, this will be a new system, and in accordance with Purchasing Code 102-386 regarding intellectual property the associated Plus Trac annual license agreement will be required in order to maintain the intellectual property and will be added to the Annual Maintenance Software License (AML) List.
Scope of Work: This contract will furnish all software, manuals, labor, and equipment, necessary for software installation, support, training needed to provide the Zoll PlusTrac Professional 5 Year Program. This include a single five (5) year Professional AED Program solution including PlusTrac online management program for a single (1) AED, complete client implementation support, EMS registration and agency filings as well as legislative and regulatory support. A Rescue Ready Services account manager will work directly with the County to ensure compliance and an effective program is established.
Community Impact: This inventory management software is critical to minimizing life-safety risks across Fulton County. By ensuring equipment functions properly, the software directly protects the public and staff from injuries or fatalities caused by equipment malfunctions.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This software is a critical component to ensure needed operating life/safety AED equipment and accessories are available countywide in case of an emergency in Fulton County facilities.
Community Issues/Concerns: Fulton County intends to avoid potential risk to life/safety due to inoperable equipment.
Department Issues/Concerns: If this contract is not approved, the Department cannot effectively manage the growing inventory of safety equipment throughout all County facilities. This directly threatens, the above referenced Fulton County Automated External Defibrillator (AED) Program compliance with State of Georgia regulations, which mandate the availability of functioning AED devices for public safety.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: Cooperative Agreement
Exhibit 2: Zoll Authorized Distributor Letter
Exhibit 3: Cost Proposal
Exhibit 4: Cooperative Purchasing Justification and Approval Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$149,100.00 |
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TOTAL: |
$149,100.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5700-1113, General Fund, Real Estate and Asset Management, Land, Software License - $149,100.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 3/31/2027 |
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Cost Adjustment: NA |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating: NA
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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NA |
NA |