Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of an Intergovernmental Agreement (IGA) between Fulton County and the City of Johns Creek, Georgia for Fire Hydrant, Water Meter and Water Valve Box relocations and adjustments associated with the road improvements at various locations in the City of Johns Creek, Georgia, in an estimated amount of $100,000.00. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1 requires that all official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The City of Johns Creek is currently planning road improvements at various locations. The project will include road widening with landscaped medians and sidewalk improvements. As part of these roadway projects fire hydrants will need to be relocated and water meters and water valve boxes will need to be adjusted to meet the new grade within the current right-of-way. Water service will remain uninterrupted during the construction period. The City of Johns Creek bid the roadway improvements in May 2024 and is now requesting the execution of an Intergovernmental Agreement (IGA) between Fulton County and the City of Johns Creek to allow the City of Johns Creek to include the relocation and adjustment work as part of their project. Fulton County would reimburse the City of Johns Creek after the construction work has been completed by their contractor. Fulton County staff will be on-site during the work to ensure that construction is done to Fulton County standards. The bid for the relocation and installation of the impacted water mains is $100,000.00 and has been budgeted for as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has water mains serving properties along these sections of Sargent Road at Ashwick/Barton Place, Old Alabama Road, Buice Road; and Johns Creek Parkway at Lakefield Drive. The road improvements will affect the existing water lines that serve the developments in this area, as well as the water distribution system into the City of Johns Creek.
Department Recommendation: The Department of Public Works believes that the most cost-effective way to complete the water main relocations is by allowing the City of Johns Creek to bid out the work as part of their roadway project. Therefore, Public Works recommends that Fulton County enter into an Intergovernmental Agreement (IGA).
Project Implications: The road improvements impact the existing water mains due to modifications of existing grades with road widening along Sargent Road at Ashwick/Barton Place, Old Alabama Road, Buice Road; and Johns Creek Parkway at Lakefield Drive that require the relocation of fire hydrants and adjustments water valves to match the proposed roadway surface. The existing water main will remain in place to maintain water service in this area.
Community Issues/Concerns: During construction of the relocations, water service is to be maintained and temporary interruptions may occur during tie-ins with the existing water main.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed Intergovernmental Agreement (IGA). This type of arrangement between the City of Johns Creek and Fulton County has worked well on past projects.
Contract Modification
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
The City of Johns Creek
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A IGA Fulton Water System Relocation Various Projects
Exhibit-B Cost Estimate Various Locations
Contact Information (Type Name, Title, Agency and Phone)
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The City of Johns Creek
Contract Attached
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Yes
Previous Contracts
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Total Contract Value
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$100,000.00 |
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$100,000.00 |
Grant Information Summary
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065
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Would you select/recommend this vendor again?
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