Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 20ITB112420A-FB, Emergency Sewage Cleanup Services in an amount not to exceed $101,890.00 with American Property Restoration (Atlanta, GA), to provide emergency sewage cleanup services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background Department of Public Works recommends approval to renew existing contract with American Property Restoration to provide emergency sewage cleanup services.
Scope of Work: This contract provides emergency cleaning and removal of sewage-contaminated household items and disinfection of the contaminated area within private property. Fulton County provides this service in both the North and South Fulton sanitary service areas when the public sewer system malfunctions and causes an overflow onto private property.
Community Impact: If this contract is not approved, the service would not be readily available to mitigate sewage-contamination in residences that is the result of the sewer system malfunctioning. The ability to rapidly respond to customers in crisis situations such as this is critical to maintaining the level of customer service required.
Department Recommendation: The Department request approval to renew existing contract with American Property Restoration.
Project Implications: No project implications regarding this contract.
Community Issues/Concerns: Affected customers have expressed concerns when impacted sewer backup and expect speedy restoration to original conditions.
Department Issues/Concerns: No additional issues or concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0100 |
2/3/2021 |
$101,890.00 |
|
1st Renewal |
21-0802 |
10/20/2021 |
$101,890.00 |
|
2nd Renewal |
|
|
$101,890.00 |
|
Total Revised Amount |
|
|
$305,670.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $101,890.00
Prime Vendor: American Property Restoration
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $81,512.00 or 80.00%
Subcontractor: Aldridge Services
Subcontractor Status: African American Business Enterprise - Certified
Location: Atlanta, GA
County: DeKalb County
Contract Value: $20,378.00 or 20.00%
Total Contract Value: $101,890.00 or 100.00%
Total M/FBE Value: $20,378.00 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Contract Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6713.
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$101,890.00 |
|
Previous Adjustments: |
$101,890.00 |
|
This Request: |
$101,890.00 |
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TOTAL: |
$305,670.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,945.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,945.00
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2022 |
9/30/2022 |