Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 23ITB138741K-JAJ, Task Order Contract for Minor Construction in the total amount of $600,000.00 with (B) Hawk Construction Company, LLC (Ellenwood, GA) in the amount of $300,000.00 and (C) Complete Contracting Partners, LLC (Powder Springs, GA) in the amount of $300,000.00, to cover the cost to provide continued standby repair, alteration, modernization, maintenance, rehabilitation, construction services for County facilities and to complete the on-going replacement/emergency repair projects at the Fulton County Jail Complex. Effective upon BOC approval. (APPROVED AS AMENDED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request to increase spending authority is required in order to complete the on-going replacement/emergency repair projects (jail blitz) at the Fulton County Jail Complex for the remainder of 2024.
Pending Minor Construction Projects:
|
|
Contractor |
Project Description |
Cost |
|
1 |
Hawk Construction |
Jail cell door repairs as part of emergency repairs associated with jail blitz. |
$277,000.00 |
|
2 |
Complete Contracting |
Housing unit wall and floor painting associated with emergency repairs at the Fulton County Jail Complex (jail blitz) |
$354,000.00 |
Scope of Work: The standby “Task Order Contract for Minor Construction Projects” allows the County to complete small construction projects in a timely manner. The scope of work includes a collection of detailed repair and construction tasks and specifications that have established unit prices. It is placed with a General Contractor for the accomplishment of repair, alteration, modernization, maintenance, rehabilitation, construction, etc. of buildings, structures, or other real property. Ordering is accomplished by means of issuance of a Work Order against the contract. The general contractors are to furnish all management, design, labor, materials, tools, equipment, architectural and engineering support, and appurtenances necessarily needed to perform the work authorized by work orders issued will be included in this contract.
Community Impact: The impact on the community is to provide repairs to facilities that have deteriorated due to deferred maintenance.
Department Recommendation: DREAM recommends approval.
Project Implications: The intent of these standby task order contracts for minor construction projects service is to provide for upcoming construction related projects as a part of the County’s pending bond funding for related projects for the County on an “as needed” basis. These contracts allow the Department to complete small construction projects on a timely basis.
Community Issues/Concerns: None of which the department is aware.
Department Issues/Concerns: If the request is not approved, the County does not have the capacity, or the expertise, to perform these services in-house. Approval will enable us to complete small construction projects that are underway on a timely basis.
Contract Modification
(B) Hawk Construction Company, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1-10-24 |
$1,200,000.00 |
|
Increase spending Authority #1 |
TMP-5170 |
|
$300,000.00 |
|
Total Revised Amount |
|
|
$1,500,000.00 |
(C) Complete Contracting Partners, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1-10-24 |
$1,200,000.00 |
|
Increase spending Authority #1 |
TMP-5170 |
|
$300,000.00 |
|
Total Revised Amount |
|
|
$1,500,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $600,000.00
(B)
Prime Vendor: Hawk Construction Company, LLC
Prime Status: African American Male Business Enterprise
Location: Ellenwood, GA
County: DeKalb County
Prime Value: $120,000.00 or 40.00%
Subcontractor: Falah Farms, LLC
Subcontractor Status: African American Male Business Enterprise
Location: South Fulton, GA
County: Fulton County
Subcontractor Value: $120,000.00 or 40.00%
Subcontractor: Felix Ixmay-Chun
Subcontractor Status: Hispanic Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $60,000.00 or 20.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $300,000.00 or 100.00%
(C)
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $240,000.00 or 80.00%
Subcontractor: Bakop Construction
Subcontractor Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Subcontractor Value: $60,000.00 or 20.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $300,000.00 or 100.00%
Grand Contract Value: $600,000.00 or 100.00%
Grand Certified Value: $600,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contracts
Exhibit 2: Performance Evaluation
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,400,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$600,000.00 |
|
TOTAL: |
$3,000,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-J005: Capital, Real Estate and Asset Management
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Three renewal options |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
(B) Hawk Construction Company, LLC - 88
(C) Complete Contracting Partners, LLC - 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2024 |
3/31/2024 |