Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23RFP138735K-DB, Standby Professional Services for Mechanical, Electrical, Plumbing and Fire Protection, in the total amount not to exceed $1,500,000.00 with (A) WSP USA Environment & Infrastructure, Inc. (Kennesaw, GA) in an amount not to exceed $300,000.00; (B) Axis Infrastructure, LLC (Roswell, GA) in an amount no to exceed $300,000.00, (C) Johnson, Spellman & Associates, Inc. (Peachtree Corners, GA) in an amount not to exceed $300,000.00, (D) Wiley/Wilson (Atlanta, GA) in an amount not to exceed $300,000.00; and, (E) Foresite Group, LLC (Peachtree Corners, GA) in an amount not to exceed $300,000.00, to provide standby professional services for facilities related design, engineering and assessments in the areas of mechanical, electrical, plumbing and fire protection on an task order basis. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Choose an item.
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: These contracts provide the expertise, resources and personnel necessary to assess and design solutions to various Mechanical, Electrical, Plumbing and Fire Protection (MEPFP) issues in County facilities including furnishing all design, labor, materials, and equipment needed to perform the requisite work.
Community Impact: There is no identifiable impact on the community currently.
Department Recommendation: The Department of Real Estate and Asset Management (DREAM) recommends approval as DREAM does not have the in-house expertise to perform the scope of work covered by the contract.
Project Implications: The intent of these professional services contracts is for one or more firms to provide some, all, or any combination of the various and diverse engineering studies; consultative, advisory, investigative and pre-design services; pre-design and pre-construction activities; partnering; project management services; detailed design services; contract administration and general review during construction; construction management services for the County on an as needed basis. Whenever services are requested by the County the Contractor will submit a written proposal for the specific project based on the scope of services requested by the County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County does not have the capacity, or the expertise, to perform these professional services in-house for mechanical, electrical, plumbing, and fire protection services. Approval will enable us to have engineering consultancy services on-hand to review proposal specifications for proposed solicitations before being advertised to ensure that all aspects necessary for a successful procurement have been addressed.
Contract Modification
(A) WSP USA Environmental & Infrastructure, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0722 |
10/18/23 |
$300,000.00 |
|
1st Renewal |
|
|
$300,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
(B) Axis Infrastructure, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0722 |
10/18/23 |
$300,000.00 |
|
1st Renewal |
|
|
$300,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
(C) Johnson, Spellman & Associates, inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0722 |
10/18/23 |
$300,000.00 |
|
1st Renewal |
|
|
$300,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
(D) Wiley/Wilson
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0722 |
10/18/23 |
$300,000.00 |
|
1st Renewal |
|
|
$300,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
(E) Foresite Group, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0722 |
10/18/23 |
$300,000.00 |
|
1st Renewal |
|
|
$300,000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,500,000.00
(A)
Contract Value: $300,000.00
Prime Vendor: WSP USA Environment & Infrastructure, Inc.
Prime Status: Non-Minority
Location: Kennesaw, GA
County: Cobb County
Prime Value: $255,000.00 or 85.00%
Subcontractor: Hammond & Associates, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $45,000.00 or 15.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $45,000.00 or 15.00% %
(B)
Contract Value: $300,000.00
Prime Vendor: Axis Infrastructure, LLC
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $285,000.00 or 95.00%
Subcontractor: Sebench Engineering, Inc.
Subcontractor Status: Service-Disabled Veteran Business Enterprise
Location: Atlanta, GA
County: DeKalb County
Subcontractor Value: $15,000.00 or 5.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $15,000.00 or 5.00%
(C)
Contract Value: $300,000.00
Prime Vendor: Johnson, Spellman & Associates, Inc.
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $222,150.00 or 74.05%
Subcontractor: Bolden-Williams & Associates, Inc.
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Subcontractor Value: $77,850.00 or 25.95%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(D)
Contract Value: $300,000.00
Prime Vendor: Wiley/Wilson
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $240,000.00 or 80.00%
Subcontractor: Fisher Engineering
Subcontractor Status: White Female Business Enterprise
Location: Johns Creek, GA
County: Fulton County
Subcontractor Value: $60,000.00 or 20.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $60,000.00 or 20.00%
(E)
Contract Value: $300,000.00
Prime Vendor: Foresite Group, LLC
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $300,000.00 or 100.00%
Total Contract Value: $300,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $1,500,000.00 or 100.00%
Grand Certified Value: $120,000.00 or 8.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,500,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,500,000.00 |
|
TOTAL: |
$3,000,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$1,500,000.00. This is a Standby Contract that is dependent on the availability of capital funding and/or end-user/departmental operating/capital funding as identified/adopted as a part of the FY 2025 budget.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
WSP USA Environment & Infrastructure, Inc. 85
Axis Infrastructure, LLC 85
Johnson, Spellman & Associates, Inc. 85
Wiley/Wilson 85
Foresite Group, LLC 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |