Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITB134894C-MH, Maintenance and Testing of Fire Intrusion Alarm Systems in the total amount not to exceed $110,000.00 with (A) VSC Fire & Security, Inc. (Norcross, GA) in an amount not to exceed $75,000.00; and (B) Entec Systems, Inc. (Suwanee, GA) in an amount not to exceed $35,000.00, to provide on-site maintenance and testing of fire-intrusion alarm systems on annual/or an “as-needed” basis for County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: These contracts furnish all materials, parts, labor, equipment, and appurtenances necessary to provide on-site preventive maintenance and testing of fire-intrusion alarm systems tasks for all system components to include fire alarm main and sub panels including intrusion alarm connections for Fulton County facilities
The scope of work also includes, but not limited to:
• LED lamp & batteries
• Smoke and heat detectors
• Horns and strobes
• Duck smoke detector
• Pull stations
• Fireman phone jacks
• Override panels
Community Impact: This contract focuses on the safety of the buildings which are visited by citizens. This contract covers the annual maintenance and inspection of the fire-intrusion alarm systems in the buildings for any deficiency that may be observed that would put the building out of compliance. In addition, any corrective repairs that needs to be conducted to maintain the systems in operation and ensure compliance with fire codes are provided under this contract.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $110,000.00 for FY2025, is an increase of $5,000.00 ($110,000.00 - $105,000.00= +$5,000.00) over FY2024. There are two (2) large facilities that will be requiring substantial investment in maintaining fire and intrusion alarm system maintenance services; (1) Fulton County Central Warehouse located at 5600 Campbellton-Fairburn Road, Fairburn, GA 30213 and (2) Fulton County Public Safety Training Center located at 1281 Fulton Industrial Blvd, Atlanta, GA 30331, which will be coming on-line in FY2025.
These are time and materials contracts that require covering the costs for replacement of parts/components and labor for inspections and maintenance repairs.
Project Implications: Current fire code/regulations requires that all fire alarm and suppression systems be tested with any noted deficiencies addressed in short order as mandated by the State Fire Marshall.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide the required maintenance and testing of fire- intrusion alarm systems in Fulton County facilities and without testing to determine deficiencies in the systems, it will increase the risk potential for the County.
Contract Modification
(A) VSC Fire & Security, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0873 |
11/16/22 |
$65,000.00 |
|
1st Renewal |
23-0660 |
10/4/23 |
$70,000.00 |
|
2nd Renewal |
|
|
$75,000.00 |
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Total Revised Amount |
|
|
$210,000.00 |
(B) Entec Systems, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0873 |
11/16/22 |
$35,000.00 |
|
Increase Spending Authority No. 1 |
23-0374 |
6/7/23 |
$35,975.00 |
|
1st Renewal |
23-0660 |
10/4/23 |
$35,000.00 |
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2nd Renewal |
|
|
$35,000.00 |
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Total Revised Amount |
|
|
$140,975.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $110,000
(A)
Contract Value: $75,000
Prime Vendor: VSC Fire & Security, Inc.
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $35,000.00
Prime Vendor: Entec Systems, Inc.
Prime Status: Small Business Enterprise (SBE)
Location: Suwanee, GA
County: Gwinnett County
Prime Value: $35,000.00 or 100.00%
Total Contract Value: $35,000.00 or 100.00%
Total Certified Value: $35,000.00 or 100.00%
Grand Contract Value: $110,000.00 or 100.00%
Grand Certified Value: $35,000.00 or 31.81%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$100,000.00 |
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Previous Adjustments: |
$140,975.00 |
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This Request: |
$110,000.00 |
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TOTAL: |
$350,975.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $110,000.00 “Subject to availability of funding adopted for FY 2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
VSC Fire & Security, Inc. 76
Entec Systems, Inc. 79
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |