Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Real Estate and Asset Management, 21ITB130447C-GS, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H & I) in the amount of $231,503.00 with (A) Chi-Ada Corporation (Atlanta, GA) to assume the janitorial service responsibilities for Group G, South Senior Centers. Effective upon BOC approval through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to amend the existing contract to add Group G (South Senior Centers) to Chi-Ada Corporation’s existing contract for the remaining 10 months for FY2024.
On February 8, 2024, the current contractor, Quality Cleaning Services, Inc., notified the County of its decision to be released from its contractual obligation and the County has submitted an agenda item to terminate the contract for convenience.
Chi-Ada Corporation is the next overall lowest, responsive and responsible bidder for Group G (South Senior Centers) (see Exhibit #2).
Chi-Ada has performed satisfactorily as a janitorial contractor for Fulton County as shown in their performance report (see Exhibit #3).
Scope of Work: The Scope of Work includes all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at these County facilities, to include day porter services for Group G (South Senior Centers):
1. Group G (South Senior Centers) consists of eight (8) facilities: (HJC Bowden, Camp Truitt, Palmetto, Quality Living Services, Hapeville, Camp Truitt 4-H Ed Center, New Beginnings and Southeast Senior Centers, with a combined total of 92,008 cleanable sq. ft.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and material contract. The requested spending authority is sufficient to cover the costs for cleaning materials, janitorial supplies, and labor hours to include day porters, additional events and unanticipated emergencies that may require additional janitorial support to maintain the required cleaning for Group G (South Senior Centers) for the remaining 10 months (March - December) of FY2024.
Project Implications: This contract is intended to provide and maintain clean and sanitary County facilities for the benefit of both County citizens and County staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract amendment is not approved, the Department will not be able to provide janitorial services for Group G (South Senior Centers) for the remaining 10 months of FY2024.
Contract Modification
(A) Chi-Ada Corporation
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0150 |
3/2/22 |
$437,224.00 |
|
1st Renewal |
22-0820 |
11/2/22 |
$587,668.00 |
|
2nd Renewal |
23-0904 |
12/15/23 |
$533,355.00 |
|
Contract Amendment No. 1 |
|
|
$231,503.00 |
|
Total Revised Amount |
|
|
$1,789,750.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $231,503.00
Prime Vendor: Chi-Ada Corporation
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $231,503.00 or 100.00%
Total Contract Value: $231,503.00 or 100.00%
Total Certified Value: $231,503.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$437,224.00 |
|
Previous Adjustments: |
$1,121,023.00 |
|
This Request: |
$231,503.00 |
|
TOTAL: |
$1,789,750.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $231,503.00
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Key Contract Terms |
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Start Date: 3/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Remaining 10 months of FY2024 |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2023 |
12/31/2024 |