Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 24ITB110124C-MH, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H & I) in a total amount not to exceed $1,306,000.00 with (A) QCS Cleaning dba Quality Cleaning Services (Douglasville, GA) in an amount not to exceed $826,357.00 for Group E (South Fulton Libraries), both Groups F (Other Offices North and Other Offices South), Group G (South Senior Centers), and Group H (Arts Centers); and (B) American Facility Services, Inc. (Alpharetta, GA) in an amount not to exceed $479,643.00 for Group I (Service Centers), to provide the highest quality cleaning services for selected Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts provide general cleaning for selected Fulton County facilities (Groups E, F, G, H, & I) for the Department of Real Estate and Asset Management (DREAM) for FY2026.
Scope of Work: The contractors shall furnish all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide janitorial services at the following facilities:
1. Group E (South Fulton Libraries, 14 facilities): Adams Park, Cleveland Avenue, Collage Park, East Point, Fairburn, Hapeville, South Fulton, Southwest Regional, Washington Park, West End, Wolf Creek, Palmetto, Metropolitan, and Southeast Atlanta Libraries, with a total of 163,925 cleanable sq. ft. and one (1) Parking Deck at South Fulton Library with 42,000 cleanable sq. ft., for a combined total of 205,925 cleanable sq. ft.
2. Group F (Other Offices North, 2 facilities): Drug Court Training Center and Fulton County Customer Service Center (formally WROC), with a total of 61,315 cleanable sq. ft. Group F also includes (Other Offices South, 2 facilities): Public Safety Training Center and Fulton Clubhouse for Youth with a total 28,286 cleanable sq. ft; for a combined total of 89,601 cleanable sq. ft.
3. Group G (South Senior Centers, 8 facilities): H. J. C. Bowden, Camp Truitt, Camp Truitt 4-H Ed Center, Palmetto, Quality Living Services, Southeast, Hapeville, and New Beginnings, with a total of 96,028 cleanable sq. ft.
4. Group H (Arts Centers, 2 facilities): Hammond House and Aviation Community Cultural Center, with a total of 18,816 cleanable sq. ft.
5. Group I (Service Centers, 5 facilities): North Service Center, South Service Center, Animal Services Facility, Fulton County Board of Health at 4700, and Airport Recue Fire Fighting (ARFF), with a total of 207,377 cleanable sq. ft.
Community Impact: Enables clean facilities for patrons of the above-listed County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts and the requested spending authorities in the total amount of $1,306,000.00 is sufficient to cover the costs for materials, equipment, cleaning supplies and day porter labor hours to maintain the required cleaning services for FY2026.
Project Implications: An effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide janitorial services for the listed County facilities.
Contract Modification
(A) QCS Cleaning dba Quality Cleaning Services
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0262 |
4/2/25 |
$826,357.00 |
|
1st Renewal |
|
|
$826,357.00 |
|
Total Revised Amount |
|
|
$1,652,714.00 |
(B) American Facility Services, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0262 |
4/2/25 |
$479,643.00 |
|
1st Renewal |
|
|
$479,643.00 |
|
Total Revised Amount |
|
|
$959,286.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,306,000.00
(A)
Contract Value: $826,357.00
Prime Vendor: Quality Cleaning dba Quality Cleaning Services
Prime Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Prime Value: $826,357.00 or 100.00%
Total Contract Value: $826,357.00 or 100.00%
Total Certified Value: $826,357.00 or 100.00%
(B)
Contract Value: $479,643.00`
Prime Vendor: American Facility Services, Inc
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $479,643.00`or 100.00%
Total Contract Value: $479,643.00` or 100.00%
Total Certified Value: $00.00 or 0.00%
Grand Total Contract Value: $1,306,000.00 or 100.00%
Grand Certified Value: $826,357.00 or 63.27%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,306,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,306,000.00 |
|
TOTAL: |
$2,612,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $1,306,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Quality Cleaning Services 85
American Facility Service, Inc. 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |