Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 21ITB131067C-GS, On-Site Door Repair and Overhead Door Preventive and Predictive Maintenance Countywide in an amount not to exceed $131,830.00 with (A) Overhead Door Company of Atlanta, dba D.H. Pace Company, Inc. (Atlanta, GA), in an amount not to exceed $51,330.00; and, (B) Piedmont Door Automation dba Piedmont Door Solutions (Dawsonville, GA), in an amount not to exceed $80,500.00, to cover the costs to complete the on-going replacement/ emergency repair projects at three (3) County facilities: Fulton County Jail Complex, North Fulton Jail at Alpharetta, and the Fulton County Justice Center Tower, and to provide additional preventive maintenance and on-site door repair services for the remainder of FY2024. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This request to increase spending authorities to cover the costs for some of the on-going replacement and emergency repair projects at three (3) identified Fulton County facilities: Fulton County Jail Complex, North Fulton Jail at Alpharetta, and the Fulton County Justice Center Tower. The increase in spending authority will also provide additional preventive maintenance (PM) and repair work for on-site door repair services for the remainder of FY2024 with special emphasis on the Fulton County Central Warehouse, which has approximately 30 exterior exit doors and roll-up doors.
The Cost Breakdown for these identified Fulton County facilities:
(A) Overhead Door Company of Atlanta dba D. H. Pace Company, Inc.:
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County Facility |
Project Description |
Project Cost |
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1 |
Fulton County Jail complex |
Replace existing damage operating door and furnish & install one (1) new rolling steel door. Project lead time: 6 - 8 Weeks |
$7,814.58 |
|
2 |
Fulton County Jail Complex- Loading dock |
Replace existing damage operating door, furnish, and install one (1) new rolling steel door, and provide forklift for installation. Project lead time: 3-4 Weeks |
$9,467.00 |
|
3 |
North Fulton Jail at Alpharetta |
Replace existing damage operating door and furnish & install one (1) new 610 series rolling steel door. Project lead time: 3-4 Weeks |
$14,048.00 |
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Total Costs |
|
$31,329.58 |
(B) Piedmont Door Solutions:
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County Facility |
Project Description |
Project Cost |
|
1 |
Fulton County Justice Center Tower |
Remove existing damage operating door and remove the existing swing door, supply, and install new curtain wall sub-frame system, a new pair of medium stile swing door panels. Furnish and install quantity (1) new Horton Series 4100 low energy automatic pair swing door operators. Maintain the same control points. This door is only entrance to the building complying with ADA. Project lead time: 4-6 Weeks |
$40,493.81 |
|
|
Total Cost |
|
$40,493.81 |
The requested increase of $131,830.00 will allow the completion of remaining on-going replacement/emergency repair projects for the three (3) County facilities in the approximate amount of $71,830.00, and spending authority to cover the costs for additional PM services for the remainder of FY2024 in the estimated amount of $60,000.00 (Greater Fulton -$40,000.00 & Central Fulton - $20,000.00) that will enable DREAM to maintain and to continue provide vigorous on-site door repair and preventive and predictive maintenance services Countywide.
Scope of Work: These contracts furnish all materials, labor, tools, equipment, and appurtenances necessary to provide on-site door repair and preventive and predictive maintenance services Countywide. The scope of work includes inspection and repair of doors and mountings, wind locks, guides weather stripping, counterbalance and to inspect all pivot points, hinges latches, center roller supports and maintenance repair and replacement on a case-by case basis. Preventive and/or Predictive Maintenance (PM) checks includes, but is not limited to:
• Visual and Audible Inspection
• Operations Check
• Roll-Up doors: Manual and Power Operated
• Swing Doors, ADA equipped Doors and Main Entrance
• Gates with Secured Access
• Fire doors and Fire Curtains
• Maintenance Services on Electromagnetic Devices when Necessary
• Repair and Replacement on Case-by-Case Basis
Community Impact: This contract impacts the community in having the ability to provide on-site doors repairs and maintenance services on Countywide facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract ensures safety and security of employees and citizens. In many cases if doors are not maintained structural integrity of facilities will be compromised leading to vandalism and theft in County- owned facilities. Not having a professional contractor could also result in the County's failure to comply with Federal ADA requirements.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these increase spending authorities are not approved, there will be a delay in completing the on-going maintenance and door replacement/emergency repair projects, and additional regular routine preventive maintenance repairs for the remainder of FY2024.
Contract Modification
(A) Overhead Door Company of Atlanta dba D. H. Pace Company, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0057 |
1/19/22 |
$170,000.00 |
|
Increase Spending Authority No. 1 |
22-0743 |
10/5/22 |
$30,000.00 |
|
1st Renewal |
22-0731 |
10/5/22 |
$150,000.00 |
|
Increase Spending Authority No. 2 |
23-0773 |
11/4/23 |
$57,464.00 |
|
2nd Renewal |
23-0905 |
12/20/23 |
$170,000.00 |
|
Increase Spending Authority No. 3 |
|
|
$51,330.00 |
|
Total Revised Amount |
|
|
$628,794.00 |
(B) Piedmont Door Automation dba Piedmont Door Solutions
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0057 |
1/19/22 |
$45,000.00 |
|
1st Renewal |
22-0731 |
10/5/23 |
$65,000.00 |
|
2nd Renewal |
23-0905 |
12/20/23 |
$45,000.00 |
|
Increase Spending Authority No. 1 |
|
|
$80,500.00 |
|
Total Revised Amount |
|
|
$235,500.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $131,830.00
(A)
Contract Value: $51,330.00
Prime Vendor: Overhead Door Company of Atlanta dba D.H. Pace Company, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $51,330.00 or 100.00%
Total Contract Value: $51,330.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $80,500.00
Prime Vendor: Piedmont Door Automation dba Piedmont Door Solutions
Prime Status: Non-Minority
Location: Dawsonville, GA
County: Dawson County
Prime Value: $80,500.00 or 100.00%
Total Contract Value: $80,500.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $131,830.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendments to Form of Contract
Exhibit 2: Cost Proposals
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$215,000.00 |
|
Previous Adjustments: |
$517,464.00 |
|
This Request: |
$131,830.00 |
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TOTAL: |
$864,294.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance - $40,000.00
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance - $20,000.00
Funding Line 3:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance - $31,330.00
Funding Line 4:
500-520-5200-G011: Capital, Real Estate and Asset Management, ADA Justice System - $40,500.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating:
Piedmont Door Solutions- 82
D. H. Pace Company, Inc.- 79
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |