Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22RFP135756C-GS, Janitorial Services for Fulton County’s Government Center Complex (Group A) and Justice Center Facilities (Group B) in a total amount not to exceed $2,251,772.00 with (A) ABM Industry Groups, LLC (Atlanta, GA) in an amount not to exceed $885,528.00; and (B) American Facility Services, Inc. (Alpharetta, GA) in an amount not to exceed $1,366,244.00, to provide the highest quality janitorial services for Government Center Complex and Justice Center Facilities for Fulton County. This action exercises first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contracts to provide Janitorial Services for Fulton County’s Government Center Complex (Group A) and Justice Center Facilities (Group B) for FY2024.
Scope of Work: This contract provides general cleaning services. Janitorial contractors shall furnish all labor, materials, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality of janitorial services at these facilities.
ABM Industry Groups, LLC: Is responsible for the Fulton County Government Center Complex (Group A) which consists of; three (3) facilities: The Government Center; the Public Safety Building and Health and Human Services building a total of 656,424 sq. ft./551,397 cleanable sq. ft.
American Facility Services, Inc.: Is responsible for the Justice Facilities (Group B) which consists of; six (6) facilities: Justice Center Tower; Carnes Justice Center Building; Lewis Slaton Fulton County Court House; Judge Romae T. Powell Juvenile Justice Center; State of Georgia Department of a Human Services (DHS), and the Medical Examiner’s Office for a total of 1,306,434 sq. ft./1,097,405 cleanable sq. ft.
These two (2) groups comprise the largest square footage of all County properties for a total of 1,962,858 sq. ft.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $2,251,772.00, is an increase of $775,043.00 over 2023, the original contracts were effective May 1, 2023, through December 31, 2023, for 8-months.
These are a time and material contracts. The total spending authority in the amount of $2,251,772.00 is sufficient to cover the cost for cleaning materials, janitorial supplies, labor hours to include day porters; and anticipates additional events and unanticipated emergencies that may require additional janitorial support to maintain the required cleaning in these facilities for the full 12-months of FY2024.
Project Implications: These contracts are design to provide and maintain sustainable clean and sanitary County facilities. The effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide janitorial services for these County facilities for FY2024.
Contract Modification
(A) ABM Industry Groups, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0310 |
5/3/23 |
$570,430.00 |
|
1st Renewal |
|
|
$885,528.00 |
|
Total Revised Amount |
|
|
$1,455,958.00 |
(B) American Facility Services, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0310 |
5/3/23 |
$906,299.00 |
|
1st Renewal |
|
|
$1,366,244.00 |
|
Total Revised Amount |
|
|
$2,272543.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $2,251,772.00
(A)
Contract Value: $885,528.00
Prime Vendor: ABM Industry Groups, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $885,528.00 or 100.00%
Total Contract Value: $885,528.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $1,366,244.00
Prime Vendor:
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $956,370.80 or 70.00%
Subcontractor: Simplee Clean, LLC
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $136,624.40 or 10.00%
Subcontractor: Phenomenal Janitorial & Maintenance
Subcontractor Status: African American Female Business Enterprise
Location: Jonesboro, GA
County: Clayton County
Subcontractor Value: $273,248.80 or 20.00%
Total Contract Value: $1,366,244.00 or 100.00%
Total Certified Value: $409,873.20 or 30.00%
Grand Contract Value: $2,251,772.00 or 100.00%
Grand Certified Value: $409,873.20 or 18.20%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,476,729.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$2,251,772.00 |
|
TOTAL: |
$3,728,501.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services - $2,251,772.00 “Subject to availability of funding adopted for FY2024 by BOC”
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Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
ABM Industry Groups, LLC 85
American Facility Services, Inc. 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |