Department
Senior Services
Requested Action
title
Request approval to extend an existing contract - Senior Services, 23RFP137326A-CJC, Food Services Management in an amount not to exceed $202,874.77 with Piccadilly Holdings, LLC (Baton Rouge, LA) to continue to provide food service management and purchasing of perishable and nonperishable food items for the four senior multipurpose facilities and three training centers for an additional 60-day period. Effective dates: January 1, 2026, through March 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-364(e), the purchasing agent may extend a contract once for 90 days after the date of expiration for purposes of spreading the same on the minutes.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to extend the existing contract for an additional 60 days in order to allow time to complete the procurement process, the execution of the contract and a transition period if a new provider is selected. The Fulton County Board of Commissioners approved, 23RFP137326A-CJC, Food Services Management in 2023. There are no renewal options remaining for this contract.
Scope of Work: This contract supports the four senior multipurpose facility kitchens and training centers. The contractor is responsible for daily kitchen operations management at the four senior multipurpose facilities and three training centers through oversight of the following tasks: menu development, food procurement, food production and service, sanitation/safety, and quality control.
Community Impact: This additional extension will provide continued meal services to seniors and individuals with developmental disabilities participating in Fulton County facility-based programs.
Department Recommendation: The Department recommends approval
Project Implications: The current contract extension ends March 31, 2026. Due to the open solicitation and time required to complete the procurement process which includes evaluation of proposals, conducting oral interviews, making recommendation for approval, and contract execution, this extension request is necessary to avoid service disruption.
Community Issues/Concerns: No issues or concerns have been raised by the Community regarding the Piccadilly performance during the current contract period.
Department Issues/Concerns: The Department of Senior Services and Behavioral Health are concerned that meals will not be available to participants if the request is not approved.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0422 |
06/21/2023 |
$519,337.26 |
|
1st Renewal |
23-0910 |
12/20/2023 |
$1,049,303.76 |
|
2nd Renewal |
24-0740 |
11/06/2024 |
$1,038,226.81 |
|
Extension No. 1 |
|
|
$202,874.77 |
|
Total Revised Amount |
|
|
$2,809,742.60 |
Contract & Compliance Information
Contract Value: $202,874.77
Prime Vendor: Piccadilly Holdings, LLC
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: East Baton Rouge Parrish
Prime Value: $202,874.77 or 100.00%
Subcontractor: None
Total Contract Value: $202,874.77 or 100.00%
Total Certified Value: $0.00 or 100.00
Exhibits Attached
Exhibit 1: Contractor Performance
Exhibit 2: Extension Amendment
Contact Information
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$519,337.26 |
|
Previous Adjustments: |
$2,087,530.57 |
|
This Request: |
$202,874.77 |
|
TOTAL: |
$2,809,742.60 |
Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1154: General, Service Services, Food Services = $34,991.58
Funding Line 2:
100-183-183T-1154: General, Service Services, Food Services = $69,362.06
Funding Line 3:
100-183-183U-1154: General, Service Services, Food Services = $65,574.67
Funding Line 4:
100-183-183V-1154: General, Service Services, Food Services = $59,569.84
Funding Line 1:
100-183-183S-1154: General, Service Services, Food Services = $12,192.00
Funding Line 2:
100-183-183T-1154: General, Service Services, Food Services = $12,192.00
Funding Line 3:
100-183-183U-1154: General, Service Services, Food Services = $12,192.00
Funding Line 4:
100-183-183V-1154: General, Service Services, Food Services = $12,192.00
Funding Line 5:
100-755-8226-1154: General, Behavioral health & Developmental Disabilities, Food Services = $26,046.00
|
Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 3/31/2026 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Month Extension Starting 01/01/26 |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period End: |
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