Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize a cooperative purchasing contract - Department of Real Estate and Asset Management, North Georgia Fuel Cooperative (NGFC) Contract #BL051-23, Gasoline and Diesel Fuel, in the amount not to exceed $2,331,442.00 with (A) James Rivers Solutions, LLC (Ashland, VA), in the amount of $940,000.00, (B) Boswell Oil Company (Athens, GA), in the amount of $695,721.00, and (C) Sunoco, LP (Dallas, TX), in the amount of $695,721.00, to provide gasoline and diesel fuel for Fulton County fleet vehicles. Effective dates: September 1, 2023, through August 31, 2024, with four renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Request approval to utilize cooperative purchasing contract to purchase gasoline and diesel fuel for Fulton County fleet vehicles, effective dates: September 1, 2023, through August 31, 2024.
Scope of Work: Fulton County participates in the North Georgia Fuel Cooperative that was created to purchase gasoline and diesel fuels in bulk quantities to obtain discount pricing. This cooperative consists of the following metro governmental agencies: City of Atlanta, City of Covington, City of Gainesville, City of Marietta, City of Smyrna, Cobb County Government, Cobb County Board of Education, Dawson County, DeKalb County Government, DeKalb County Board of Education, Fulton County Government, Forsyth County, Gwinnett County, Gwinnett County Board of Education, Jackson County, and Rockdale County.
The Gwinnett County Board of Commissioners on August 15, 2023, approved the new BL051-23, Gasoline and Diesel Fuel Contract with three fuel suppliers (Primary: James River Solutions, LLC, Secondary: Sunoco, LP, and Tertiary: Boswell Oil Company), to provide gasoline and diesel fuel on an Annual Contract with effective term dates; September 1, 2023, through August 31, 2024, with four (4) renewal options. Because we are utilizing a cooperative purchasing contract, the County’s contract terms must align with the terms of the Principal Procurement Agency. Gwinnett County serves as the Principal Procurement Agency for this fuel contract.
Community Impact: All participants of the metro governmental agencies should have benefit to have received discount pricing through this cooperative action.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested total spending authority in the amount of $2,331,442.00 will cover the costs of purchasing gasoline and diesel fuel for Countywide fleet for FY2023/2024.
Project Implications: Participating in this cooperative agreement provides benefits which resulted in discount pricing through this action.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this cooperative purchasing contract is not approved, the County will not be able to purchase gasoline and diesel fuel at discounted costs which will immediately increase County’s spending.
Contract Modification No, this is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Notice of Award NGFC #BL051-23- James River Solutions, LLC
Exhibit 1: Notice of Award NGFC #BL051-23- Boswell Oil Company
Exhibit 1: Notice of Award NGFC #BL051-23- Sunoco, LP
Exhibit 2: Bid Tabulation Sheet- BL051-23
Exhibit 3: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,331,442.00 |
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TOTAL: |
$2,331,442.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1712: Internal Services, Real Estate and Asset Management, Gasoline- $18,047.00 (for 2-months in FY2023) and $2,313,395.00 (for 8-months in FY2024) “Pending availability of funding adopted BOC for FY2024 by BOC”
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Key Contract Terms |
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Start Date: 11/1/2023 |
End Date: 8/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Four renewal options |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2023 |
9/30/2023 |