Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Finance Department, 23RFP100423C-MH with PJC Group, LLC (Atlanta, GA) in an amount not to exceed $295,000.00 with PJC Group, LLC (Atlanta, Ga) to provide Annual Audit Services including OMB Uniform Guidance (Single Audit), T-SPLOST annual audit, and defined benefit pension plan audit, effective January 1, 2024 through December 31, 2024 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: All local governments in Georgia are required to submit audited financial statements to the State of Georgia Department of Audits and Accounts under O.C.G.A. 36-81-7. This code section also requires the State Auditor review these financial statements to ensure compliance with generally accepted accounting principles, generally accept government audited standards, and federal and state regulations. In addition to auditing the County’s annual financial statement, this contract also includes the required annual audits specific to federal and state grants under federal OMB Uniform Guidance. Also, the Georgia Department of Human Services requires the County to submit annual audited supplementary information relative to the DHS funded grants each program year, the required Transportation Splost audit and the defined benefit plan audit.
Community Impact: N/A
Department Recommendation: Recommend approval
Project Implications: N/A
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $295,000.00
Prime Vendor: PJC Group, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, Georgia
County: Fulton County
Prime Value: $295,000.00 or 100.00%
Total Contract Value: $295,000.00 or 100.00%
Total Certified Value: $295,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Hakeem Oshikoya, Finance Director, 404-612-7641
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$295,000.00 |
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TOTAL: |
$295,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1225: General fund, Non-Agency, Annual Audit - $242,000.00
Funding Line 2:
308-540-5401-1160: TSPLOST, Public Works, Professional Services - $35,250.00
Funding Line 3:
415-999-R040-1160: Fulton Co Employees Retirement System, Non-Agency, Professional Services - $17,750.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: $295,000.00 |
Renewal/Extension Terms: Two renewal periods remain |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
9/30/2023 |