Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Real Estate and Asset Management, RFP#21RFP130049C-CG, Landfill Post Closure Services in the amount of $646,700.00 with Atlantic Coast Consulting, Inc. (Roswell, GA), to provide landfill post closure services at Landfill Maintenance at Merk/Miles and Morgan Falls Landfills for Fulton County. Effective dates: January 1, 2022 through December 31, 2022, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of proposal to provide Landfill Post Closure Services for Fulton County for FY2022.
Scope of Work: This contract provides all necessary professional services, project management, and administrative support to implement the post closure care services for the scope of work as indicated in the following areas:
A. Project Management, Scheduling, Recordkeeping and Reporting
B. Implementation of Health and Safety Programs
C. Landfill Compliance Inspections
D. Landfill Gas System (LFG) Management
E. Methane Monitoring and Reporting
F. Groundwater and Surface Water Monitoring and Reporting
G. Landfill Maintenance at Merk/Miles and Morgan Falls Landfills
All work shall be performed in compliance with the guidelines set forth by the Georgia Department of Environmental Protection Division (GA EPD).
Community Impact: Without this contract, the County's citizens would experience serious hazardous odors coming from the landfills that could be a health hazard.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
After reviewing two (2) qualified Firms proposals, the evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP #21RFP130049C-CG; and the Evaluation Committee has determined that the following proposal submitted by Atlantic Coast Consulting, Inc. is the recommended contractor:
1. Atlantic Coast Consulting, Inc. (94.89%)
2. S&ME, Inc. (66.17%)
The recommended professional firm has a current contract with Fulton County and have performed very well and highly competent as Landfill Contractor for the Department of Real Estate and Asset Management as stated in their performance report.
The spending authority in the total amount of $646,700 is being requested to cover the cost for landfill post closure services in the amount of $496,700; and additional $150,000 to remove the underground storage tanks located at 4336 Fulton Industrial Blvd which is a gas station property purchased by the County at the beginning of the year. The Georgia EPD regulation requires the removal of the tanks 12-months after the station has ceased operations. Funding requested in the $150,000 in the Budget Enhancement (Capital Funding 500-520-5200-M005) for FY2022.
Historical Expenditures:
• FY2021: The County expenditure as of 10/13/2021 is $499,385.57
• FY2020: The County has spent $496,700.00
• FY2019: The County spent $496,700.00
• FY2018: The County spent $750,338.45
Project Implications: The County would face serious penalties from the Georgia Department of Environmental Protection Agency.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County will not have the abilities to continue to provide post closure care services and would be in violation with the Environmental Protection Agency.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $646,700.00
Prime Vendor: Atlantic Coast Consulting, Inc.
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $472,737.70 or 73.10%
Subcontractor: BMS Enterprise
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $141,627.30 or 21.90%
Subcontractor: Eurofins Environment Testing America
Subcontractor Status: Non-Minority
Location: Savannah, GA
County: Chatham County
Subcontractor Value: $32,335.00 or 5.00%
Total Contract Value: $646,700.00 or 100.00%
Total M/FBE Value: $141,627.30 or 21.90%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$646,700.00 |
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TOTAL: |
$646,700.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5408-1160: General, Real Estate and Asset Management, Professional Services- $496,700 “Subject to availability of funding adopted for FY2022 by BOC”
Funding Line 2:
500-520-5200-M005: Capital, Real Estate and Asset Management, MEP-2018- $150,000 “This is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/ departmental operating/capital funding as identified” adopted for FY2022” Purchase Orders will be guided by the available adopted FY2022 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2021 |