Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Information Technology, 22ITBC1006B-PS, Fulton PC Refresh Enterprise Workstation in an amount not to exceed $1,500,000.00 with CDW Government (Vernon Hills, IL) to provide enterprise business class desktop personal computers (PCs), laptops, monitors and docking stations, specialty computing devices to include iPads, iMacs, Microsoft Surface Pros and supporting peripherals. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Information Technology requests approval for renewal of this contract to provide enterprise business workstation hardware to include but not limited to personal computers, laptops, monitors docking station and peripherals for both standard and specialty equipment. Non-standard specialty equipment includes but not limited to Toughbooks, tablets, and specific business dependent devices such as MAC and Surface Pros. This renewal also includes warranty support and imaging services from the vendor.
Funding for this recommendation is subject to availability of FY2024 Capital Fund (Technology Refresh) and Operating General funds (Department Budget).
Scope of Work: The services of this contract are to provide enterprise business class desktop personal computers (PCs), laptops, monitors and docking stations to County Agencies/Department of Information Technology on an if/when needed basis.
Community Impact: Negative impact to Departments/County Agencies who provide public facing services where technology requires replacement or new devices. Constituents that may be impacted include services provided through computer access at Library’s, Senior Centers, Court Services etc.
Department Recommendation: Department recommends approval.
Project Implications: If the Board action is not approved, Departmental agencies will not be able to procure desktop personal computers (PCs), laptops, monitors and docking stations and other peripherals that are necessary for continuity of operations and deliver services to County customers and constituents.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: If not approved, FCIT will be unable to procure desktop personal computers (PCs), laptops, monitors and docking stations and other peripherals that are necessary for continuity of operations and deliver services to County customers and constituents. It is critical that this item is reviewed and eventually approved.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0245 |
4/12/2023 |
$1,431,319.61 |
|
1st Renewal |
|
|
$1,500,000.00 |
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Total Revised Amount |
|
|
$2,931,319.61 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,500,000.00
Prime Vendor: CDW Government
Prime Status: Non-Minority
Location: Vernon Hills, IL
County: Lake County
Prime Value: $1,500,000.00 or 100.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Evaluation
Exhibit 2: Contract Renewal Agreement
Exhibit 3: Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology - 404-612-0057
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,431,319.61 |
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Previous Adjustments: |
$0.00 |
|
This Request: |
$1,500,000.00 |
|
TOTAL: |
$2,931,319.61 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
Funding provided by agencies requesting products and services - $584,105.00 (Subject to availability of funding adopted for FY2024 by BOC)
Funding Line 2:
500-220-2200-A060 $915,895.00 (Subject to availability of funding adopted for FY2024 by BOC)
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2023 |
9/30/2023 |