Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Public Library System, 24ITBC141418B-RT, Auburn Avenue Research Library, in an amount not to exceed $60,858.27 with Yankee Book Peddler Inc., dba Gobi Library Solutions from EBSCO (Contoocook, NH) to provide research material for Auburn Avenue Research Library patrons. This exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, to December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request will provide special books to the Auburn Avenue Research Library. The vendor has sufficient inventory to provide books for Auburn Avenue Research Library on the history, culture, and politics of peoples of African descent throughout the world, particularly in Africa, the Americas, and Europe.
Scope of Work: The vendor will provide scholarly publications on the African, African American, and African Diaspora experience for the Auburn Avenue Research Library on African American Culture and History (AARL).
Community Impact: Approving this action will provide citizens of Fulton County with a selection and quantities of books not found at any other branch location. Library patrons will have materials to support research on the African Diaspora, and other topics of interest regarding people of African descent.
Department Recommendation: The Fulton County Library System recommends approves the recommendation to renew this vendor.
Project Implications: There are no Project Implications.
Community Issues/Concerns: There are no Community Issues/Concerns.
Department Issues/Concerns: There are no Department Issues/Concerns.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
§102-369 |
5/31/2024 |
$60,858.27 |
|
Renewal |
|
|
$60,858.27 |
|
Total Revised Amount |
|
|
$121,716.54 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $60,858.27
Prime Vendor: Yankee Book Peddler Inc. dba Gobi Lib Solutions
Prime Status: Non-Minority
Location: Contoocook, NH
County: Merrimack County
Prime Value: $60,858.27 or 100.00%
Total Contract Value: $60,858.27 or 100.00%
Total Certified Value: $-0-
Exhibits Attached:
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$60,858.27 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$60,858.27 |
|
TOTAL: |
$121,716.54 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312; General Fund, Library, Library-Public Service Operations, Books-Library, $60,858.27
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Key Contract Terms |
|
Start Date: January 1, 2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: One Renewal Option Remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/22/2024 |
9/1/2024 |