Department
Emergency Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Fulton County Animal Services, 23RFP052223C-MH, in an amount not to exceed $4,540,000.00 with Lifeline Animal Project, Inc (Avondale Estates, GA) to provide animal control services (shelter operations as well as field services) that will include all personnel, supplies, utilities, necessary insurances, and equipment for the unincorporated areas of Fulton County as well as the cities of Alpharetta, Atlanta, Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Johns Creek, Milton, Mountain Park, Palmetto, Roswell, Sandy Springs, South Fulton and Union City for an additional 6 month period. Effective dates: January 1, 2025, through June 30, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The scope of work provides animal and rabies control services to include all personnel, supplies, utilities, and equipment for the unincorporated areas of Fulton County as well as the cities of Alpharetta, Atlanta, Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Johns Creek, Milton, Mountain Park, Palmetto, Roswell, Sandy Springs, South Fulton and Union City. The cost of this contract will be ultimately shared with the 15 municipalities that we serve, as well as unincorporated Fulton County. This request to extend the contract is necessary so that contract renewal negotiations can be completed. The continuation of the contract is critical so that the services are not impacted.
Community Impact: The approval of this extension is necessary to continue critical Animal Services for the citizens of Fulton County.
Department Recommendation: The Department of Emergency Management recommends approval.
Project Implications: There are no project implications.
Community Issues/Concerns: No issues or concerns have been raised by internal/external partners regarding this contract.
Department Issues/Concerns: The Department of Emergency Management does not have any specific issues or concerns as it relates to this specific agenda item.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0785 |
11/1/2023 |
$9,080,000.00 |
|
Extension #1 |
|
|
$4,540.000.00 |
|
Total Revised Amount |
|
|
$13,620,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: ` $4,540,000.00
Prime Vendor: Lifeline Animal Project
Prime Status: Non-Minority
Location: College Park, GA
County: Fulton County
Prime Value: $4,434,218.00 or 97.67%
Subcontractor: PetData, LLC
Subcontractor Status: Non-Minority
Location: Irving, Texas
County: Dallas County
Subcontractor Value: $100,788.00 or 2.22%
Subcontractor: Clifton Harrison CPA, LLC
Subcontractor Status: African American Male Business Enterprise
Location: Dunwoody, GA
County: DeKalb County
Subcontractor Value: $4,994.00 or 0.11%
Total Contract Value: $4,540,000.00 or 100.00%
Total Certified Value: $4,994.00 or 0.11%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph Barasoain, Director, Emergency Management, 404-612-5660
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$9,080,000.00 |
|
Previous Adjustments: |
|
|
This Request: |
$4,540,00.00 |
|
TOTAL: |
$13,620,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
312-335-S210-1215, $4,540,00.00 Emergency Management, Cont-Animal Control
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: Four renewal options |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/1/2022 |
12/31/2022 |