Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Library, RFP #21RFP0210B-EC, Shelf-Ready Books for Adults, Teens and Children and Lease Books for Adults for Fulton County Library System in the amount not exceed $800,000.00 with Baker and Taylor, LLC, (Charlotte, NC) to provide adult, young adult, and children’s books, and adult best-selling lease books. Effective July 1, 2021 to December 31, 2021 with four renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
Request approval of Recommended Proposals, In accordance with the Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The current project is combining two different book categories into one. The first project is to purchase popular shelf-ready adult, teen, and children’s books. The second project purchases lease books for adults of bestselling and high demand titles. This previous solicitation was advertised as an Invitation to Bid (ITB). The Library system selected to solicit a Request for Proposal (RFP) so that cost is not the determining factor for choosing a vendor.
Scope of Work: Provide popular, best-selling, and lease books and shelf-ready books for adults, young adults, and children. This selection of magazines will be provided through the 34 libraries in the Fulton County. The cost of this plan covers cataloging, processing and shipping of the books as well as the books themselves. Selected vendor(s) must have an inventory large enough to supply multiple copies of requested titles to meet our 90% fill-rate within the specified turnaround time.
Community Impact: Patrons will have free access to shelf-ready and high demand books at the time of release for all age groups.
Department Recommendation: The Fulton County Library System recommends approval of the recommended vendor.
Project Implications: There is a direct link between patron activity and usage of high demand and lease books, as well as new shelf-ready books received on or near their publication date. This patron activity will decrease if Fulton County loses the ability to provide this service
Community Issues/Concerns: No Community Issues/Concerns
Department Issues/Concerns: No Department issues/Concerns
This is a New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $800,000.00
Prime Vendor: Baker & Taylor, Inc.
Prime Status: Non-Minority
Location: Charlotte, NC
County: Mecklenburg County
Prime Value: $800,000.00 or 100.00%
Total Contract Value: $800,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Department Recommendation Letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$800,000.00 |
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TOTAL: |
$800,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General-Library- Books Library
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Key Contract Terms |
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Start Date: 7/1/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
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4 renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/20 |
12/31/2020 |