Department
Superior Court Administration
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Superior Court Administration, Solicitation# 20SS072220A-CJC, Fulton County's Justice and Mental Health Collaboration Project (GMHCP) in the amount of $31,617.00 with Applied Research Services, Inc. to provide data analysis, evaluation services and expertise. This agreement is funded through the Bureau of Justice Assistance (“BJA”) Grant (Award#2018-MO-BX-0041). Effective January 1, 2022 through December 31, 2022. This is 100% grant funded. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined that there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Superior Court Administration recommends approval to extend this agreement, effective January 1, 2022 through December 31, 2022, beyond the original term, contingent on the pending no cost extension of Bureau of Justice Assistance (“BJA”) Grant (Award#2018-MO-BX-0041). This extension is 100% funded through remaining grant funds.
Scope of Work: Applied Research Services, Inc. (ARS) will support the planning and sustainment of the Justice and Mental Health Collaboration Project /High Utilizer project through proactive program evaluation, rigorous research, data collection and analysis, provision of evaluation feedback in written and oral forms and production of programmatic reports required by BJA. The following deliverables are detailed in Exhibit #B and included as part of this agreement: * Construction of Jail Booking Dataset * Collection of Additional Datasets * Identification of Frequent Jail Utilizers * Use of Data to Identify Needs and Gaps * Assessing Progress Towards Grant Objectives ARS is uniquely qualified to support this project as the success of this project is dependent upon access to numerous agency data systems, including, but not limited to the Georgia Bureau of Investigations (GBI) Georgia Crime Information Center (GCIC) computerized criminal history repository. A research agreement between ARS, GBI and the Georgia Criminal Justice Coordinating Council (CJCC) is documented in a Master Research Agreement. There are no other research firms in Georgia or nationally with access to this confidential information.
Community Impact: Improves public safety in the community by securing the data necessary to identify and serve individuals with mental illnesses.
Department Recommendation: Superior Court Administration recommends approval of this agreement to ensure successful project completion and grant funding compliance.
Project Implications: This project is 100% grant funded. Approval of this agreement will ensure grant project goals are met and improve service delivery.
Community Issues/Concerns: Superior Court Administration is not aware of any community concerns with the implementation of this project.
Department Issues/Concerns: Superior Court Administration has no issues or concerns with this agreement.
History of BOC Agenda Item: The Board of Commissioners accepted the US DOJ, Bureau of Justice Assistance (Award#2018-MO-BX-0041) Justice and Mental Health Collaboration Program Grant on September 19, 2018 (Agenda item #18-0649). A no-cost extension for year 2022 is currently in progress to complete the three-year grant period due to unanticipated delays.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0619 |
09/02/2020 |
$116,047.00 |
|
Renewal 1 |
|
|
$31,617.00 |
|
Total Revised Amount |
|
|
$147,664.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
David Summerlin, Court Administrator, 404.612.4529
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$116,047.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$31,617.00 |
|
TOTAL: |
$147,664.00 |
Grant Information Summary
|
Amount Requested: |
$116,047.00 |
☐ |
Cash |
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Match Required: |
N/A |
☐ |
In-Kind |
|
Start Date: |
01/01/2022 |
☐ |
Approval to Award |
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End Date: |
12/31/2022 |
☐ |
Apply & Accept |
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Match Account $: |
$0.00 |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
461-450-JM20-1160: Grant, Superior Court, Professional Services - $31,617.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: None |
Renewal/Extension Terms: Renewal 1 of 2 |
Overall Contractor Performance Rating: 3.8
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2021 |
12/31/2021 |