Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Senior Service, #21ITB000011A-CJC, Pool Maintenance Services, in an amount not to exceed $130,000.00 with United Pool Maintenance, LLC (Roswell, GA) to provide pool maintenance services, repair and preventive maintenance for four Senior Multipurpose Facilities as needed. Effective upon execution of the contract through December 31, 2021, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract provides comprehensive preventive maintenance and repair services for Fulton County swimming pools located at Dorothy C. Benson Senior Multipurpose Center, Harriett G. Darnell Senior Multipurpose Center, HJC Bowden Senior Multipurpose Center, and Helene S. Mills Senior Multipurpose Center. The scope of work includes all labor, parts, equipment, transportation and material necessary to perform the following: (1) Chemical Treatment for Pool Systems: (a.) Inspect pools and test the water twice weekly, furnishing any and all necessary chemicals, including but not limited to i.e. bromine, Co2, soda ash, sodium bicarbonate, chlorine and/or dry chlorine, algaecides, clarifiers, shock treatments and any other chemicals necessary to keep water balance, clarity, ph and overall water quality to meet the standards and requirements of the Fulton County Health Department. (b.) Provide on-site service and maintenance at least twice a week to the chemical treatment systems, pumps, or other automatic feeding system, strainers, filters, heaters and other mechanical systems to ensure proper level and chemicals balance for pool operations (c.) Calibrate automatic feed systems. (2.) Monthly Maintenance on Pool Environment Control Systems: Perform monthly on-site preventive and corrective maintenance services.
Community Impact: Provide quality programs, offering a range of recreational, athletic, therapeutic and enrichment activities while promoting wellness and healthy lifestyles to the senior adults of Fulton County.
Department Recommendation: The Department recommends approval to provide comprehensive preventive maintenance and repairs services for Fulton County swimming pools located at the Dorothy C. Benson Senior Multipurpose Center, Harriett G. Darnell Senior Multipurpose Center, HJC Bowden Senior Multipurpose Center and Helene S. Mills Senior Multipurpose Center for fiscal year 2019. This is a time and materials contract which consist of chemical treatment, monthly maintenance, replacement and installation of parts and laboring for swimming pools.
Project Implications: This contract requires professional licenses, equipment and technician skills to perform preventive swimming pool maintenance. This contract provides weekly chemical treatments of pool water systems and monthly on-site preventive and corrective maintenance services and any repairs and replacement that are identified during the operational onsite inspections.
Community Issues/Concerns: The Department is not aware of any issues/concerns regarding this request.
Department Issues/Concerns: If this contract is not awarded, the Department would not have the capacity to provide the necessary pool services such as: the labor, skill and equipment to perform the required corrective pool maintenance and repair resulting in the closure of all pools located in the four senior multipurpose facilities.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $130,000.00
Prime Vendor: United Pool Management
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $117,000.00 or 90.00%
Subcontractor: DM Mechanical, Inc.
Subcontractor Status: Non-Minority
Location: Powder Springs, GA
County: Cobb County
Contract Value: $13,000.00 or 10.00%
Total Contract Value: 130,000.00 or 100.00%
Total MFBE Value: $0
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit #1 Contract Performance Report 2021
Exhibit #2 Contract Renewal Document 2021
Contact Information (Type Name, Title, Agency and Phone)
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Contract Attached
title
Choose an item.
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$130,000.00 |
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TOTAL: |
$130,000.00 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
N/A |
☐ |
In-Kind |
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Start Date: |
N/A |
☐ |
Approval to Award |
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End Date: |
N/A |
☐ |
Apply & Accept |
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Match Account $: |
N/A |
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-183S-1160: General Fund, Department of Senior Services, Professional Services - $32,500.00
Funding Line 2:
100-183-183T-1160; General Fund, Department of Senior Services, Professional Services - $32,500.00
Funding Line 3:
100-183-183U-1160; General Fund, Department of Senior Services, Professional Services - $32,500.00
Funding Line 4:
100-183-183V-1160; General Fund, Department of Senior Services, Professional Services - $32,500.00
Funding Line 5:
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Key Contract Terms |
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Start Date: |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating: 3.4
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/3/2020 |
9/14/2020 |