Department
Real Estate and Asset Management
Requested Action
title
Request approval of a change order less than 10% - Department of Real Estate and Asset Management, 24ITB100324K-JA, Renovation of Airport Administration Air Rescue Firefighting Station in an amount not to exceed $55,288.00 with Sovereign Cooper, Inc. (Cumming, GA), for additional work associated with the completion of the construction/renovation project of the upper and lower floors of the west apparatus bay (approximately 7,275 gross square footage) for the Aircraft Rescue and Fire Fighting (ARFF) Station located at the Fulton County Executive Airport. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: On April 2, 2025, as Item 25-0261, the Board of Commissioners (BOC) approved the award of 24ITB100324K-JA, Renovation of Airport Administration Air Rescue and Firefighting (ARFF) Station, in the total amount of $2,389,000.00 to Sovereign Cooper, Inc. (Cumming, GA) to provide construction/renovation of the upper and lower floors of the west apparatus bay of the Airport Administration Aircraft Rescue and Firefighting Station, located at 3965 Aero Drive NW, Atlanta, GA 30336.
On March 18, 2026, as Item 26-0108, the BOC approved Change Order No. 1 in the amount of $85,446.00 for the execution of eight (8) additional services due to underground water in the foundation trenches, which caused a delay of approximately 56 days, coupled with some other unforeseen conditions which required immediate action to prevent additional disruption to the project.
On June 3, 2026, as Item 26-0307, the BOC approved Change Order No. 2 in the amount of $353,572.00 for the execution of 35 additional services for Phase 3, Change Order Proposals (COP) 9 through 43. We also requested an additional 84 total calendar days be added to the initial 300 calendar days for completion of the project.
Now, we are recommending approval of Change Order No. 3 in the total amount of $55,288.00 with Sovereign Cooper, Inc. (General Contractor), to allow the execution of two (2) additional services comprising of Change Order Proposal (COP) No.45 and No. 46. These Change Order Proposals became necessary following the recommendation by the Fulton County Information Technology Department (FCIT): COP #No. 45, to add nine (9) additional Wireless Access Points (WAPs) in the building to improve Wi-Fi connections, and COP No. 46 preparing/re-painting existing east apparatus bay which is used as a Police Helicopter Pad and installing mini blinds in the De-con laundry room.
Scope of Work: Though these additional costs are specific to the two (2) Change Order Proposals for Phase 3 listed below. Both are necessary for the completion of the construction/ renovation project which will allow the continued use by the Fulton County Executive Airport Administration and for the expansion of the Emergency Management Operations, Aircraft Rescue and Fire Fighting (ARFF) Station.
The additional costs covering the two (2) COPs for Phase 3 are shown in the following table:
1. Change Order Proposal (COP) No. 45:
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Change Order Proposal |
Description of Services |
Sub-Total |
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COP No. 45 |
Install nine (9) additional WAP’s to include materials and labor |
$32,101.00 |
2. Change Order Proposal (COP) No. 46:
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Change Order Proposal |
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COP No. 46 |
Prep and Paint existing apparatus bay to west side bay including parge coat where tile was previously removed. Also install rubber base similar to west bay. In addition, provide and install mini blinds in the de-con laundry room |
$23,187.00 |
Total Change Order Requests No. 45 and No. 46 $55,288.00
Community Impact: The successful completion of this renovation project will allow continued expansion for Fulton County’s Emergency Management operations. It is crucial for enhancing the capacity to respond effectively to community needs. By investing in improvements, the operations can ensure that emergency service providers are well-prepared to handle various crises, whether they are natural disasters, public health emergencies, or other incidents affecting public safety.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Approval of Change Order No. 3 will ensure that ARFF staff have the necessary infrastructure needed to operate at peak efficiency with regards to response to emergencies that may arise at the Executive Airport.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this Change Order is not approved, there may be a delay in the construction/ renovation process for the Emergency Management Agency Airport Rescue and Fire Fighting (ARFF) Station.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0261 |
4/2/25 |
$2,389,000.00 |
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Change Order No. 1 |
26-0108 |
3/18/26 |
$85,446.00 |
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Change Order No. 2 |
26-0307 |
6/3/26 |
$353,572.00 |
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Change Order No. 2 |
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$55,288.00 |
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Total Revised Amount |
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$2,883,306.00 |
Contract & Compliance Information
Contract Value: $55,288.00
Prime Vendor: Sovereign Cooper, Inc.
Prime Status: Non-Minority
Location: Cummings, GA
County: Forsyth County
Prime Value: $55,288.00 or 100.00%
Total Contract Value: $55,288.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached
Exhibit 1: Change Order No. 3 to Form of Contract
Exhibit 2: Change Order Cost Proposals
Exhibit 3: Performance Evaluation
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$2,389,000.00 |
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Previous Adjustments: |
$439,018.00 |
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This Request: |
$55,288.00 |
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TOTAL: |
$2,883,306.00 |
Fiscal Impact / Funding Source
Funding Line 1:
200-540-5601-1116: Airport, Public Works, Building Maintenance - $32,101.00
Funding Line 2:
301-320-3212-1160: South Fulton Sub-District, Police, Professional Services - $23,187.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Completion of construction project as determined by the County. |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 79
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/7/2026 |
7/6/2026 |