Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 23ITB137397A-KM, Sewer System Cleaning, and Manhole Camera Inspection Services in an amount not to exceed $550,000.00 with Woolpert, Inc. (Atlanta, GA) to provide sewer system cleaning and manhole camera inspection services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests to renew the existing contract to provide sewer system cleaning and manhole camera inspection services.
Scope of Work: This contract provides CCTV inspections of sewer lines and manholes, smoke testing, dye testing of the sanitary sewer collection system, and sewer system cleaning services by removing blockages from within the publicly maintained sanitary sewer lines for the Department of Public Works in the North and South Fulton sanitary sewer service areas.
Community Impact: This contract assists in keeping our sanitary sewers free from foreign materials (grease and debris) which often lead to sewer spills. The inspection of collection system also assists in identifying rainfall-derived infiltration and inflow (RDI/I) which can erode manholes and pipes, cause dirt and sand buildup, and use up sewer capacity which can lead to blockage and structural defects. Not only will this contract protect the health and welfare of our citizens, but our community and surrounding environment as well. In addition, this contract assists in locating structural defects in our system.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: This service ensures that sanitary sewer pipes are cleaned and maintained, preventing sewer spills and structural failure.
Community Issues/Concerns: None have been raised to Public Works staff.
Department Issues/Concerns: No issues or concerns are known to Public Works staff.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0349 |
5/17/2023 |
$550,000.00 |
|
1st Renewal |
|
|
$550,000.00 |
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Total Revised Amount |
|
|
$1,100,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $550,000.00
Prime Vendor: Woolpert, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $427,680.00 or 77.76%
Subcontractor: Solutions by JAW, LLC
Subcontractor Status: African American Male Business Enterprise
Location: Lithonia, GA
County: DeKalb County
Contract Value: $111,320.00 or 20.24%
Subcontractor: Amtec Surveying, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $11,000.00 or 2.00%
Total Contract Value: $550,000.00 or 100.00%
Total Certified Value: $111,320.00 or 20.24%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6713
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$550,000.00 |
|
Previous Adjustments: |
$ 0.00 |
|
This Request: |
$550,000.00 |
|
TOTAL: |
$1,100,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
. |
☐ |
In-Kind |
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Start Date: |
. |
☐ |
Approval to Award |
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End Date: |
. |
☐ |
Apply & Accept |
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Match Account $: |
. |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $275,000.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $275,000.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One option remains |
Overall Contractor Performance Rating: 79
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
8/1/2023 |
8/31/2023 |